Full job description JOB SUMMARY: Reporting to the VP of Finance, the role of Payroll & HR Coordinator is an integral part of the Business Office, responsible for processing bi-weekly payroll and handling all HR employee-related matters. This position requires strong attention to detail, organization, problem-solving self-initiative, interpersonal skills, and excellent written and verbal communication with all levels of staff and external partners. Strong proficiency in Excel and other computerized accounting systems is required (experience with financial applications such as Blackbaud Financial Edge & ADP is preferred). The highest regard for professionalism and confidentiality and exemplary ethical standards are necessary, as well as the ability to manage multiple tasks and projects under the pressure of deadlines.
Due to the small team, the role will be required at times to assist with other business office-related functions, such as accounts payable, journal entries, and other requested tasks.ESSENTIAL FUNCTIONS: PayrollProcess bi-weekly payroll with full accuracy (ADP)Manage all data within the payroll system ensuring correct payroll rates, benefit rates, deduction ratesSetup new employee payroll profilesManage payments for auxiliary staff including coaches, officials, and process employee reimbursementsPrepare and upload payroll journal entries into the Financial Edge General Ledger system upon review by the ControllerPrepare and reconcile biweekly 403(b) upload and confirmation of cash transfer. Reconcile payroll to the general ledger monthly Reconcile & critique monthly benefit budget to actual variances. Review quarterly and annual payroll filingsHuman Resources & Benefit AdministrationCoordinate new hire onboarding, including CORI and background checks Execute the open enrollment process and manage all employee healthcare benefitsManage the annual open enrollment material creation and open enrollment presentation(s)Field questions from employees, working with the CM benefit broker as needed for extra assistanceField and manage claims related to workers compensation, STD, and LTD policiesResponsible for annual workers compensation auditManage payroll and personnel files including the creation of annual offer lettersAssist the VP of Finance with the annual benefit forecast and budget creationHandle termination procedures for existing employees and ensure compliance with employment lawsOtherRevise the employee handbook annually for any changes to policiesProcess accounts payable for all payroll and benefit-related invoicesAssist with other Accounts Payable as needed and monthly AMEX reconciliationSupport the business office team members with ad-hoc projects where neededSupport the VP of Finance with any audit requests Additional Responsibilities: Adhere to School policies outlined in the faculty and staff employee handbookTo apply for this position, please forward your resume and cover letter to:
