OFFICE ADMINISTRATOR IV (Option 1 General) Location Chicago, IL (West Pullman area) : Agency : Department of Human Services Opening Date: 01/08/2024 Closing Date/Time: 01/22/2024 Salary: Anticipated Salary: $4,439 - $6,377 per month ($53,268 - $76,524 per year) Job Type: Salaried Full Time County: Cook Number of Vacancies: 1 Plan/BU: RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number ******** Position Overview The Division of Family and Community Services is seeking to hire an office administrator to supervise, coordinate, and direct the activities of the clerical staff, performing a variety of specialized and technical tasks involving assistance to customers.
Job Responsibilities Coordinates and directs the activities of the clerical staff in the financial and files unit. Serves as a working supervisor. Prepares weekly and monthly management reports. Leads the clerical team in staff development. Serves as backup Office Manager. Performs other duties as required or assigned which are reasonably in the scope of duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of two (2) years of study at a secretarial/business college and two (2) years of office experience OR completion of high school and four (4) years of Office Assistant experience OR four (4) years independent business experience. Preferred Qualifications Two (2) years of professional experience directing and supervising the work of a non-professional office staff. Two (2) years of professional experience working with program operations and policies for a public or private organization. Two (2) years of professional experience working with office procedures and programs. Two (2) years of professional experience utilizing elementary mathematics and grammar. Two (2) years of professional experience operating manual and automated office equipment. One (1) year of professional supervisory experience assigning work, providing guidance to subordinates, recommending counseling and/or discipline following collective bargaining agreements, training staff, and approving time off. Work Hours: Mon - Fri, 8:30am - 5:00pm Work Location: 831 W 119th St Chicago, IL ********
Family and Community Services
Region 1 South
Calumet Park FCRC/Cook County Agency Contact: Job Family: Office & Administrative Support
About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link:
APPLICATION INSTRUCTIONS Use the "Apply" button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.
State employees should include temporary assignments in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
