HCP Management Operations Dba MedForce Location: Remote - MUST RESIDE IN NJ
Position: Coordinator, Meetings & Events
Department: Travel Meetings
Reports To: Director of Meetings and Events
Position Overview: The Coordinator , Meetings & Events is responsible for assisting the management of pharmaceutical programs and will work directly with the Meetings & Events Meeting Managers to help execute strategic marketing and medical educational/training programs for our pharmaceutical clients . The individual in this position must be detail-oriented, show a high level of professionalism and customer service, with an attitude of ownership for program success and client satisfaction.
The Coordinator , Meetings & Events reports to the Director of Meetings and Events and will work with the Meetings & Events team to help build and execute programs from start to finish.
Responsibilities include, but are not limited to:
Primary Responsibilities: Work with Director and/or Manager, Meetings and Events to help facilitate pharmaceutical medical education programs including: Large scale programs such as Speaker Trainings, Product Theatres, Symposiums, Customer Receptions/Dinners Small to mid-size programs such as Advisory Boards, KOL/HCP Engagements, local trainings 1:1 Consulting Meetings and HCP meals at large medical conventions Assist Meetings & Events Team with all logistical aspects of programs including: Manage registration websites Create & manage logistics lists Data Input Order meeting supplies Print/ship materials Organize & unpack meeting boxes upon return Process honoraria payments Process HCP expense reimbursement payments Verify final attendee list and cross reference for accuracy Assist with the reconciliation process upon program completion Upholding the compliance, privacy, and pharma standards for each client THIS IS NOT A SPEAKERS BUREAU POSITION
Qualifications & Software/Technology: 2-3 years of relevant experience Strong work ethic and demonstrated ability in managing multiple/competing priorities Must have strong multi-tasking ability to manage individual and team workload Excellent written and verbal communication skills Creativity and enthusiasm Professional attitude and appearance Attention to detail a MUST Customer service and problem-solving skills Microsoft Office Suite - Excel, Word, Power point, Outlook Adobe Acrobat Performance Measurements: Performance reviews are done annually Direct Reports No direct reports for this position Lifting/Shipping/Boxing/Administrative Requirements: Must be able to pack and lift boxes up to 20 pounds Education Requirements A bachelor's degree or equivalent education and/or work experience Travel Requirements Travel required; approximately 35% percent (occasionally on weekends). Could be 1-2 times per month or more depending on program demands and seasonality. This is a remote job with the requirement to go into the office in Shrewsbury, NJ when there is a need to print, pack and ship for meetings. Benefits Healthcare coverage for full-time employees (Medical, Dental, Vision, Short Term/Voluntary Short-Term Disability, Long Term Disability, Flexible Spend Accounts, Life Insurance (1x salary automatically awarded by HCP)/Voluntary Life Insurance 401K Plan with employer match Generous paid-time off program in addition to 12 company observed Holidays and sick time Opportunity to attend professional development trainings and seminars through the company Tuition reimbursement for qualifying education expenses HCP Management Operations, Inc. (dba MedForce, Fallon Medica) is an equal opportunity employer. HCP Management Operations, Inc. (dba MedForce, Fallon Medica) will provide employment opportunities to all persons without regard to race, color, creed, religion, gender, age, national origin, disability, veteran status, or any other characteristic protected by applicable Federal, State or local laws or regulations. All personnel actions will adhere to this policy, personnel actions include, but are not limited to, recruitment, selection, hiring, transfers, promotions, terminations, compensation, and benefits. Further, HCP Management Operations, Inc. (dba MedForce, Fallon Medica) will provide reasonable accommodations for qualified individuals with disabilities.
