This position is responsible for processing payroll and associated reporting as well as coordinating and administering Human Resource activities for the District.
Essential Functions: · Review and process time sheets, calculate employee deductions, run and distribute payroll warrants in a timely manner, submit for payment all payroll taxes and deductions, maintain employee leave records and all other benefits, including employee insurance, retirement and tax records
· Process Climbing Allowances and other additional payroll runs
· Assist with payroll related questions and issues (e.g., insurance/retirement programs, Personal Leave (PL) questions, medical leave/workers comp. events, etc)
· Prepare month-end, quarterly, and year-end payroll reports
· Prepare and distribute monthly hours reports
· Create and maintain employee payroll and personnel files
· Coordinate onboarding and offboarding of employees
· Assist with preparation of employee welcome packets, onboarding and exit binders
· Ensure the accuracy of benefits and payroll related data in the HRIS
· Assist with the distribution of all benefits enrollment and annual summary materials
· Assist with annual benefit open enrollment
· Compile data for and submit OSHA 300, 300A, 301
· Assist with employee engagement initiatives and activities
· Assist with employee wellness programs
· Assist with compensation and benefit surveys
· Assist with District recruiting efforts(e.g. updating careers page, reviewing applications, coordinating interviews, attending job fairs)
· Coordinate twice yearly performance evaluations
· Coordinate CDL and Drug & Alcohol Screens
· Use Target Solutions to coordinate and track annual employee trainings
· Assist staff with CEU management
· Coordinate annual safety plan/program/policies reviews with stakeholders
· Coordinate LnI Claims
· Administer FR Clothing program
· Coordinate annual hearing test program
· Lead industry survey efforts
· Ensure positive and proactive employee communications
· Assist with implementation of District policies and procedures
· Coordinate Core Value/Safety Awards
Other Duties: · Provide management reports as requested
· Maintain confidentiality regarding sensitive matters and documents
· Understand and demonstrate a commitment to the P. U. D.'s mission, vision, core values, and strategic plan.
· Adhere to all safety policies and procedures. Promote a safe work environment for all employees, contractors, and customers, in order to ensure a reliable workforce and an educated community.
· Be respectful of all employees and customers, listening to their requests and understanding their needs.
· Act as a responsible steward of public assets and trust. Foster open and honest communications, listen, and understand other perspectives.
· Foster teamwork and promote unity of the District and its departments.
· Perform other duties as assigned.
Requirements Education, Experience, & Training Required · High School Diploma required.
· Associate degree or higher in Business or Accounting
· Certifications in HR and Payroll preferred.
· Minimum 2 years' experience in bookkeeping, accounting, or payroll.
· Experience in recruiting and administrative HR functions preferred.
· Interpersonal skills including clear and concise communication both in writing and verbally
· Ability to use independent and discretionary judgment; manage confidential information.
Knowledge/Skills Requirements: · Thorough knowledge of payroll accounting, including the calculation of payroll taxes and benefits-related payments.
· Ability to type/perform data entry; generate, update and maintain accurate payroll and benefits reports.
· Ability to work effectively with employees, service providers, vendors and public.
· Ability to perform math related tasks, including spreadsheet activities and online reporting related to insurance/retirement plan administrators.
· Ability to perform work in a detailed and accurate fashion.
· Able to develop a strong working knowledge of the District's payroll software system (NISC), as well as Microsoft software such as Excel, Word, and Windows.
· Strong communication (verbal and written), organization & recordkeeping skills required.
· Ability to use independent and discretionary judgment; maintain sensitive/confidential information with care and discretion.
· Ability to meet deadlines, create/maintain accurate records and reports, problem solve payroll issues, address individual and/or group needs related to payroll.
Benefits The District offers a competitive benefits package that includes Medical, Dental, Vision, FSA for medical and dependent care, HRA VEBA, a variety of life insurance and ADD options, Deferred Compensation (401a & 457b), PERS, Short- & Long-Term Disability, and a generous personal leave bank.
