Full job description Description :
CORE DUTIES:
Process non-standard requests, initiate appropriate documentation and notify Building Manager and/or coordinate with outside agencies as needed. Work closely with custodial team and Building Manager to identify deficiencies and make recommendations to remedy problems. Perform facility inspections on a routine basis. Accountable for key control and assets provided. Identify maintenance needs throughout assigned buildings (i.e. safety concerns, missing furniture, etc.) Enter corrective work orders to rectify any maintenance issues that are found during building inspections. Damage billing assessment and compilation. Gather and manipulate data via Excel. Provide thorough photo documentation for damage billing process. Assist with special facility related projects as deemed necessary by Building Manager. Ability to interface appropriately with Stanford colleagues and outside vendor groups. Qualifications
Knowledge, Skills and Abilities:
Demonstrates excellent problem solving and decision making skills to effectively solve and respond to complicated requests. Excellent customer service experience and a proven ability to meet performance standards. Ability to work in a dynamic environment with potential for shifting priorities. Excellent attention to detail and accuracy. Ability to use authority, knowledge and judgment to respond effectively to complicated requests. Ability to multi task. Ability to learn policies and procedures and correctly provide that information to customers and use information to make sound decisions. MS Word and Excel experience Excellent customer service, both in written and oral communication. Correct attire for job function, presentable at all times. PHYSICAL REQUIREMENTS*:
Frequently stand/walk, sit, perform desk based computer tasks, use a telephone, and grasp lightly/fine manipulation. Writing by hand, sort/file paperwork. Rarely kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS:
May work extended hours WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Requirements :
Education & Experience: HS diploma or GED and at least 1 year of experience in an educational or facilities environment. They may be required/asked to drive an electric golf cart. So they must have a valid driver's license as well as take an online Golf Cart Training course once they are hired. Driving will be required less than 10% M-F 8-5pm Job Types: Full-time, Part-time
Pay: Up to $24.00 per hour
Schedule:
Day shift Monday to Friday Night shift Weekends as needed Application Question(s):
You may be required to drive an electric golf cart. Therefore, you must have a valid driver's license and take an online Golf Cart Training course once you are hired. Driving will be required less than 10% of the time. If you have DL, kindly send it directly to my email: with the subject "Facilities Admin Assistant" for smoother process.
Education:
High school or equivalent (Preferred) Experience:
Customer service: 3 years (Preferred) Administrative Assistant: 3 years (Preferred) Ability to Commute:
Stanford, CA 94305 (Preferred) Work Location: In person
