Division/Department: Admin
Location: Hybrid: Remote – 3635 Seamark Ranch Rd, Green Cove Springs, FL 32043
Job title: Director of Finance & Administration
Reports to: Executive Director
Experience Level/Grade: College Degree, CPA or Master's Preferred
Schedule: 8:30 – 5:00pm
Monday - Friday
The Director of Finance manages a range of operational and financial/business services. These services may include several functional areas as assigned:
Operations:
·
Supervise and support the work of the Administrative staff in the Jacksonville Office;
Finance/Business:
·
Budget and fiscal administration;
·
General accounting management, including maintenance of internal and accounting controls;
·
Oversees cash receipts, purchasing, and accounts payable;
·
Risk management;
·
Grant accounting;
·
Payroll and management of independent contractors;
·
Financial information technology applications management;
·
Human Resources administration and record-keeping.
Specific Responsibilities:
Finance/Business:
Researching and developing forecasts of Seamark Ranch's financial needs;
Developing fiscally sound annual and long range operating and capital budgets;
Providing advice and recommendations to the Executive Director and others as necessary/required on long-range plans, forecasts and strategies;
Managing Seamark Ranch's operating and capital budgets, analyzing expenditures and assuring that they comply with budgetary constraints;
Managing Seamark Ranch's accounting systems involving a full range of accounting services such as general accounting, fixed asset accounting, receipts and which includes payroll accounting and operation;
Developing and installing accounting procedures and policies in accordance with GAAP;
Adapting and utilizing Seamark Ranch's computerized accounting system;
Preparing periodic financial statements and reports to the Board, including specialized statements required by federal and state agencies and grant funding organizations;
Providing guidance to Seamark Ranch's Executive Director on interpretation of financial data, analysis of trends and appropriate administrative actions;
Analyzing Seamark Ranch's risk exposure and securing appropriate insurance or developing sound self-insurance programs;
Selecting vendors and re-assessing those choices on an ongoing basis;
Recruiting and selecting appropriately qualified staff for Seamark Ranch's accounting, finance and administrative services within the constraints of fiscal and compensation policy;
Providing for training and development of assigned staff to assure their current and continuing competencies in their respective fields;
Reviewing and evaluating performance of assigned staff, providing guidance and coaching where needed, and conducting constructive performance reviews with staff;
In collaboration with the Executive Director, providing fair and effective administration of the human resource and labor policies. Developing controls and methods for assuring fiscal and financial integrity;
Monitoring budget and financial performance and making appropriate tests to determine fiscal and financial integrity of operations;
Initiating needed corrective action when fiscal and financial results fail to meet standards.
Qualifications/Experience:
CPA license or advanced degree in a financial or accounting field.
Minimum five (5) years senior-level experience in all aspects of accounting/financial management, including internal controls, and purchasing. Demonstrated track record of successfully leading financial operations, including knowledge/experience within the nonprofit environment.
Minimum five (5) years supervisory experience, to include hiring, developing/ training, evaluating, and overseeing the performance of management and non-management staff.
Extensive knowledge of Generally Accepted Accounting Principles (GAAP); local, state, and federal laws and regulations; grant regulations and requirements; and accounting and budgetary systems, particularly as they relate to nonprofit institutions.
Demonstrated ability to review and negotiate contracts/legal documents with attorneys, funders; contractors and local, state, and federal entities.
Demonstrated problem solver able to work effectively in a multi-faceted work environment with numerous simultaneous requirements.
Strong verbal and written communication skills, including the ability to effectively present complex financial data to a non-financially trained audience and foster effective working relationships within and outside the organization.
Must be a strategic thinker capable of devising sound ways to address the organization's current and future financial challenges.
Extensive use and knowledge of computerized accounting applications and spreadsheet software.
Job Specific Requirements:
Satisfactory pre-employment screening, including positive reference reports;
An astute manager that leads and inspires by example;
Excellent character and emotional stability;
Self-motivated and passion for continuous improvement;
Team player and highly flexible;
Supervisory Relationships:
Office Administrative Assistant, Donor Specialist
Approved by : Nathan Stanley
Title: Executive Director
Date: May 2024
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