Deadline for Application: May 24 2024
Location: Madison, WI
Reporting To: Executive Director
Work Schedule: 0.6 FTE, 24 hours a week, flexible work schedule
Position Summary:
REAP food group is hiring a part time Administrative Coordinator. Primary responsibilities
include administrative tasks such as ensuring efficient office operations, logging financial
contributions and payments, assisting with data management, processing payments and payroll,
and human resource tasks such as insurance renewals, filing organizational and hiring
paperwork. They will also work closely with our contracted accounting and bookkeeping
contractor.
Who We Are:
REAP Food Group, a non-profit organization based in Madison, WI, believes we can transform
communities, economies, and lives through the power of good food. We are passionate about
creating an equitable, local, and sustainable food system. We strive to be curious, inclusive,
catalysts for change, and collaborators. Ultimately we are connectors in the food system. We do
this by:
? Advocating for policies that support an equitable and environmentally sustainable local
food system that drives social and environmental justice, improved health, and
economic development;
? Creating and supporting markets, infrastructure, and strategies that connect local
farmers to institutional and individual buyers;
? Amplifying community-led solutions to overcome structural barriers to accessing local
food through the intentional inclusion of diverse voices; and
? Celebrating with the community through sponsored events that highlight Dane County's
and southern Wisconsin's abundance of wholesome, locally raised food.
Who You Are:
You are mission-driven and believe in the power of transformative relationships and an
equitable food system. You are highly organized, adapt well to change, detail oriented, have
excellent communication skills and have experience with administrative tasks.
What You'll Do:
? Administrative Support
Provides support to ensure efficient program and office operations Perform daily data entry, inputs and updates in program databases and spreadsheets Perform ongoing data maintenance and support data reporting as our database needs expand Ensure that deadlines are met and adapted to changing priorities Track and file annual organizational licensing and renewals. Manage organizational insurance policies ? Human Resources Support
Works with discretion when handling sensitive information to maintain confidentiality, security, and ensure compliance with internal policies and regulations Assists with hiring and paperwork upon new employee hiring Prepares and submits monthly payroll through online system Manages employee health and dental insurance programs Oversees REAP 401(k) retirement plan and ensures accurate and timely filing of monthly and annual retirement deposits and reports. Serve as point person for annual worker's compensation insurance audit. ? Financial Support
Creates invoices for all program charges, applies payments received to invoices, and regularly runs an aging report for past due invoices Work with program staff and accounting firm to ensure grants payments are accurate and staff hours are properly allocated Oversee cash levels in all accounts, maintain relationships with banks; responsible for oversight of treasury management services Must Haves:
? Administrative, finance, or human resource experience
? Excellent interpersonal and communication skills
? Highly organized
? Ability to balance workflow
? Competent with quickbooks, databases, or CRM
? Financial acumen and previous financial experience
? Dedication to dismantling race, class, gender, and other social justice barriers
? Willingness to center joy in our work together
What Else You Should Know:
While REAP has a physical office space, staff have hybrid work schedules for all employees to
benefit from the flexibility of remote work and camaraderie of in-office collaboration.
Compensation:
The admin coordinator is an non-exempt position at $25/hr. The Admin Coordinator is eligible
for paid holidays, paid time off, and retirement plan participation upon hire with an employer
match eligibility after 1 year of work.
To Apply:
If you require accommodation for the job application process do not hesitate to contact our
team to let them know what type of accommodation you need. Note that we may only be able
to meet candidates selected to move forward in the hiring process, but will give updates as soon
as possible. Please email application cover letter and resume to .
REAP Food Group values diverse life experience and is proud to be an equal opportunity
employer. REAP strongly encourages applications from persons of color, women, LGBTQ
individuals, persons with disabilities, and persons from other underrepresented groups whose
background may contribute to effectively representing low-income people and underserved
communities.
