Administrative Coordinator 2 Location Baton Rouge, LA (Downtown area) : Supplemental Information The Division of Administration/Louisiana Property Assistance Agency has a vacancy. This job title has an assigned pay grade of AS-607. This vacancy will be filled by new hire or by promotion of a current permanent status classified employee. Louisiana is a State as a Model Employer for People with Disabilities. AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES: Accepting Direction : The ability to accept and follow directions from those higher in the chain of command. Communicating Effectively : The ability to relay information correctly and appropriately to connect people and ideas. Focusing on Customers : The ability to serve the needs of those who support and/or rely on the services provided. Demonstrating Accountability : The ability to accept ownership for your actions, behaviors, performance, and decisions. Using Data : The ability to use relevant and valid data to inform a recommendation for action. This position is a WAREHOUSE POSITION, NOT AN INSIDE DESK TYPE POSITION, responsible for working with state agencies to receive surplus property into the warehouse. Tags, marks, labels and stores surplus property as appropriate. Determines sale price of surplus property based on pricing guidelines and enters appropriate information in the warehouse bar code system. Maintains surplus property inventory in an orderly manner by assigning proper location codes to incoming items. Trains new employees on the bar code system. Applicants must be capable of lifting up to 50 pounds. A criminal history check may be conducted on all new hires as well as employees changing positions including promotions, demotions, details, reassignments and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-verify system. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page. Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application or faxed to . The selected candidate will be required to submit original documentation upon hire. For further information about this posting, please contact: Erica R. Gay HR Specialist Division of Administration/Office of Human Resources email: Qualifications MINIMUM QUALIFICATIONS: One year of experience in which clerical work was a major duty SUBSTITUTIONS: Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience. Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience. College training will substitute for the required experience on the basis of 15 semester hours for six months of experience. NOTE: Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments. NOTE: Any college hours or degree must be from an accredited college or university. Job Concepts Function of Work: To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Employees follow detailed procedural guidelines in completing well-defined duties. Level of Work: Experienced. Supervision Received: General from higher-level clerical and/or supervisory personnel. Supervision Exercised: None. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform. Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.
Examples of Work NOTE: Positions allocated at this level tend to focus on several examples of work as listed below: Processes routine paperwork and/or enters data into a department log or database in the servicing of a client. Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images. Prepares requisitions for the purchase of supplies; may involve entering information into an automated system. Receives, stores, and distributes supplies; maintains inventory of such. Collects and prepares for processing time and attendance sheets for department or office. Maintains department's records system, including filing and retrieving documents, researching files, etc. Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters. Serves as receptionist for the assigned work unit. May deliver and pick-up various materials. Performs related duties as assigned.
