ADMINISTRATIVE ASSISTANT 5 Location New Orleans, LA : Supplemental Information All new hires will be subject to employment eligibility verification via the federal government's E-verify system, background investigation, and previous employment verification. DISQUALIFICATION - Please be aware that your application may be disqualified from consideration for the following reasons:
Submission of a resume and/or paper application in lieu of the online application Failure to fully complete the education and work experience sections of the application An ideal candidate will possess the following Competencies: Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Managing Projects: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline. Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. No Civil Service test score or assessment is required to be considered for this vacancy. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. * For further information for this vacancy contact: Traci B. Smothers, Ed.D.
Interim Associate Vice Chancellor for Workforce Development
Title IX Coordinator
Delgado Community College
Qualifications MINIMUM QUALIFICATIONS: Four years of experience in which clerical work was a major duty. SUBSTITUTIONS: Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience. Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience. College training will substitute for the required experience on the basis of 15 semester hours for six months of experience. NOTE: Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments. NOTE: Any college hours or degree must be from an accredited college or university. Job Concepts Function of Work: To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator. Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations. Level of Work: Advanced. Supervision Received: General from a classified/unclassified executive or high-ranking classified administrator. Supervision Exercised: May supervise 1-2 lower-level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator. Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department.
Examples of Work Performs administrative duties for the Office of Corporate, Community, and Continuing Education and the Associate Vice Chancellor for Workforce Development; responsible for scheduling meetings internal and external, scheduling travel accommodations for departmental travel, scheduling and assisting in the coordination of special events, and customer relations. Prints certificates for all department training courses and maintains a database of all completed trainings. Maintain complete listing of all departmental trainings with contact hours, and length of training and update as needed. Maintains and updates departmental Standards of Practice (SOP) memorandums as needed and ensure that all departmental members receive updated copies. Compiles and types special reports by selecting relevant information from a variety of sources and other internal documents as needed. Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records. Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken. Interprets departmental policies and procedures for staff members and the general public. Conducts and/or supervises special projects, such as organizing charity drives or coordinating facility maintenance. Collects and compiles budgetary data for monitoring funds and staffing levels. Prepares materials needed for meetings, such as agendas, handouts, binders, etc. May attend meetings and transcribe minutes. May serve as backup for experienced-level professional duties, such as procurement, accounting, etc.
