POSITION TITLE: Accounting Associate
FLSA: Non -Exempt
REPORTS TO: Chief Financial Officer
TERMS OF EMPLOYMENT: Year-Round Salary Schedule with benefits according to the Classified Year-Round Agreement. Minimum Education: Associates Degree in Accounting or Business or 2 years of equivilant work
Years of Experience: Two plus
Software Proficiency: MS Office suite with a focus on MS Excel, Quickbooks (ideal)
QUALIFICATIONS:
Aptitude for numeric calculations and interpretations
Detail-oriented
Good organizational and communication skills
Open to new tasks with a can do attitude
10-key by touch
Knowledge of financial software programs and strong Microsoft Excel
Accounting experience (preferred)
Familiarity with cash accounting
Experience with Bill.com or accounts payable software (preferred)
General Knowledge of:
Bank Reconciliaitons
Accounts Payable (3-way match)
Purchasing / Purchase Order process flow
General Ledger accounts (general understanding on expense coding)
Excel – intermediate knowledge (pivot tables, v-lookup, preferred but
not required) ESSENTIAL JOB FUNCTIONS:
Daily reconciliation and posting of main operating account activity
Post ACH vendor drafts in QuickBooks
Match Bill.com drafts against payment amount for reconciling and ensure correct general ledger coding
Perform daily credit card reconciliations
Collect, review, and code all charges within QuickBooks
Track and maintain all purchases related to capital projects
Run general ledger detail and validate copy of each capital invoice with appropriate coding (monthly)
Maintain clear and open communication with Purchasing Director and all credit card users
Bi-Weekly ADP payroll review and posting into QuickBooks with oversight and final approval of Accounting Manager
Assistance with weekly Synergy collections
Assist with executing full-cycle accounts payable process, enter vendor invoices, expense reports, check requests, and other accounts payable transactions into the accounts payable application in a timely manner
Utilize excellent customer service skills to communicate effectively with company personnel and/or vendors regarding payment approval, to research and resolve questions, discrepancies, and issues
Reconcile vendor statements, research, and resolve issues with vendors.Complete special projects on an as-needed basis
Cross train on Purchasing, Accounts Payable and Accounts Receivable desks for back-up and vacation coverage. OTHER JOB RESPONSIBILITIES:
Attend meetings and training as required
Provide accounting system training and assistance
Maintain confidentiality
Recommend new efficiency improvement BENEFIT PACKAGE:
Business Office Insurance plan (Medical, Dental, Vision) and 403b Match
Up to $3,000 bonus ($1,500 twice a year with effective yearly performance review)
Sick days (5) and PTO (5), not eligible for cash out or roll over About The Odyssey Preparatory Academy: The Odyssey Preparatory Academy aims to develop inquiring, knowledgeable, and caring scholars who work to create a better and more peaceful community through intercultural awareness, understanding, and respect. Our scholars will grow as part of a challenging environment that facilitates creativity and fun. Our scholars will be empowered to use their unique talents to become active, compassionate, and lifelong learners. See what our scholars have to say about us!
