Why Beebe?: Become part of the Beebe team - an inclusive team positioned in a vibrant, coastal community. Enjoy a fulfilling career as you support the health of our patients and a team focused on excellence.
Overview: Are you ready to be a vital part of our finance team? As an Accounting Assistant, you'll play a crucial role in ensuring smooth financial operations by preparing accounts payable vouchers and processing payments to our valued vendors. Under general supervision, you'll bring your attention to detail and commitment to excellence to every task.
Responsibilities: Maintains vendor listing and assigns vendor numbers. Picks up mail from the Executive Assistants, mailroom and purchasing department daily. Creates a batch for entering invoices. Calls or emails appropriate departmental contact for accounting information for those invoices not listing a purchase order. Enters those invoices into system (AP20.1) and places on "APP HOLD" and sends for approval. Removes hold code when invoice returned. Enters other matching invoices into system. Sends those invoices to buyer if there are any quantity or item discrepancies and enters note in purchase order. Reviews batch for out of balance. Releases batch and posts to General Ledger. Runs and reviews MA126 (auto match report) for those invoices requiring additional A/P intervention. Runs cash requirement report (AP150) in report mode for selected paid through date. Gets approval for dollar amount from Controller / Accounting Supervisor or CFO. Makes changes if required and runs AP150 again in report mode. Gets final approval. Runs AP150 in update mode. Prepares for check printing by loading check stock in printer. Runs AP155 to create checks and prints checks and copy. Runs AP265 (cash register, 3 copies (A/P, Accounting and CFO). Runs AP170 (payment closing) to close payment cycle. Files reports appropriately. Sorts checks alpha, purchase order purchase and over $10,000. Gives to appropriate staff. Matches invoices for over $10,000 and those requiring immediate signature to Supervisor for additional approval by authorized signer. Matches remaining checks to invoices. Sends checks as required. Files matched checks in appropriate vendor file. Maintains files of paid invoices, accounts payable reports and the check register in an organized filing system. Reviews vendor statements for past due invoices. Research vendor problems and responds to vendors and departmental requests regarding payments. Extensive work with Buyers to resolve issues. Adheres to hospital policies, procedures, objectives, quality assurance, safety and infection control standards.
Qualifications: One year's experience working in an account payable or purchasing department environment.
Competencies Skills: Clear Communication: Ability to articulate effectively, ensuring clarity and understanding in all interactions. Confidentiality: Maintain discretion with sensitive information, upholding privacy standards. Crisis Management: Remain composed and effective in challenging situations, ensuring continued operations. Customer Service: Provide exceptional service to internal and external stakeholders, fostering positive relationships. Technical Proficiency: Familiarity with electronic health records and related systems, facilitating seamless integration. Credentials:
Education: Essential:
High school graduate or equivalent Other Information: Join us and become an integral part of our dedicated finance team, where your contributions drive our success. Embrace the opportunity to grow professionally and make a meaningful impact every day. Apply now and let's build a brighter future together!
Starting at:USD $18.75/Hr.
