Full job description Everyone who works with Mercy Health is united under one purpose: to help our patients be well in mind, body and spirit. This drive, along with our history of faith, is a powerful combination. It gives us a shared calling to work toward every day. Join our exceptional team and help us continue to provide the highest quality of health care possible to our communities. The Academic Program Coordinator coordinates the day-to-day aspects of the Graduate Medical Education (GME) Residency Program in collaboration with the Program Director (PD) and GME Administration Office. The Academic Program Coordinator will collaborate with attending physicians, residents, and the other institutional and regulatory administrative offices. The Academic Program Coordinator collaborates with the PD to ensure all Accreditation Council for Graduate Medical Education (ACGME) Program Accreditation Guidelines and program needs are met. This is a professional position that requires interaction with Physicians, Residents, Medical Students, Senior Leadership, and Academic Institution Administrators and Faculty. As such, must perform other appropriate duties as required in a competent, professional, and courteous manner.
Mission/Core Values: It is expected that all of the duties and responsibilities of this position will be performed in a manner consistent with the Ministry's Standards of Behavior (CARE; Compassion: seeks to understand, listen and explain; Advocate: is the voice for the vulnerable; Respect: demonstrates the highest regard for and welcomes all people; Excellence: commits to the highest standard of quality care, joyful service, and teamwork) and in a manner that reflects the core values of Mercy Health which are: Excellence, Human Dignity, Justice, Compassion, Sacredness of Life and Service. All supervisors and above are expected to model the organizational mission and values through their daily actions, decision making and priority setting. All supervisors and above are expected to develop, implement and monitor short and long range plans to meet or surpass standards consistent with the overall strategic plan. ESSENTIAL FUNCTIONS (7-10 statements) % Time 20%
Coordinates the organization and management of residency rotations schedules, assignment of preceptors,
and completion of performance evaluations and program related activities. Develops and maintains program and recruiting webpages with GME Administration.
20%
Maintains confidential resident files and database records. Performs quality assurance audits to ensure accurate and complete records. Gather and maintain records for credentialing, and reimbursement. Maintains resident scholarly activities for the Annual Program Review (APR) due annually to the DIO. Monitors credential expiration dates and ensures timely renewal, including but not limited to licensure, DEA,
certification, professional liability insurance, and certifications.
10%
Manages payment of invoices, educational stipends, and preparation of annual budget related to the family medicine training program
10%
Coordinates residents' contracts and ensures program letter of agreements (PLA) with the Legal and GME Administration Department. Facilitates Human Resources functions related to employment of residents.
Assists with onboarding orientation. Coordinates and organizes program wide events such as welcomes,
graduations, celebrations, and off-site events.
10%
Coordinates GME program recruitment. Manages trainee applications, communicate with potential applicants,
coordinate interview schedule, organize interview events.
10%
Coordinate and prepare meeting agendas, documents, and record meeting minutes for program committees (residency committee, clinical competency committee, faculty development, etc.)
10%
Manages, updates and distributes program policies, competency-based rotation goals and objectives,
manuals/handbooks, rotation and on-call schedules, didactics for residents.
5%
Serves as a representative and liaison for the Residency in cooperative efforts with the Family Medicine faculty, other specialty departments, outside institutions, GME Administration Office, CME Administration Office, and Medical Staff Office.
5%
Engages in life-long learning by taking courses that further professional growth, knowledge, and expertise to enhance residency program coordination skills. Attend at least one professional development meeting per
year.
100% Must Equal 100% .
The above is intended to describe the general content and functions of this job. It is not to be construed as an exhaustive list of all duties or responsibilities. Employees may be required to perform other job related duties as required by their supervisor, subject to reasonable accommodation. The job description is subject to continual revisions as needed for patient care. Due to the services and care provided by this institution, personnel may be requested to serve in related capacities as determined by their qualifications in a different unit, department, and campus, in an effort to not disrupt patient care and continue to provide a safe environment to our patients. All employees are expected to follow Mercy Health policies and procedures, maintain high standards of safe work performance, and maintain good attendance and punctuality. MINIMUM EDUCATION Required Minimum Education: 2 year/Associate Degree Specialty/Major: Preferred Education: 4 year/Bachelors Degree Combination of post-secondary education and
Specialty/Major: experience will be considered in lieu of degree.
Healthcare Administration, Business, Education
LICENSURE/CERTIFICATIONS (must be non-expired/active unless otherwise stated): Required: Preferred: MINIMUM QUALIFICATIONS Minimum Years and Type of Experience: 5 years in health care experience
Proficiency with computer systems and software programs.
Other Knowledge, Skills and Abilities Strong organizational and time management skills.
Required: Attention to detail.
Strong written and oral communication skills.
Ability to work independently, identify and resolve problems.
Other Knowledge, Skills and Abilities Notary Public for the Residency Program
Preferred:
Many of our opportunities reward* your hard work with:
Comprehensive, affordable medical, dental and vision plans
Prescription drug coverage
Flexible spending accounts
Life insurance w/AD&D
Employer contributions to retirement savings plan when eligible
Paid time off
Educational Assistance
And much more
Benefits offerings vary according to employment status All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email . If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at
