Job Duties: Communication: This position has a significant amount of external public contact with health professionals statewide and nationally. Public contact is made through correspondence via mail, telephone, attending educational programs to control registration, and advising and directing the public who enter the event.
The extent of information allowed for this position to give has limitations including personal and sensitive information related to faculty honoraria, personal information, any information deemed personal and confidential. Responsibilities for establishing appointments, travel, and itineraries, or schedules include secure travel and hotel arrangements; confirm program schedules; assure all faculty arrangements are complete for each program activity; secure and confirm appointments, schedules, and travel.
This position composes, writes, and drafts various kinds of documents which include memos, educational materials, draft marketing materials, vendor & speaker agreements as well as generates reports.
The Department's planning generally takes place 12 to 18 months prior to CPD program or special project implementation. Some programs may follow a shorter timeline. Program details must be organized to coordinate multiple long-range planning activities. Follow-up includes computing the income/expense form for each program, calculating the net profit/loss, approving each invoice before forwarding to the Business Office, computing the travel reimbursement form for the faculty, and consolidating the travel expenses and the honoraria then forwarding to the Fiscal Affairs department for payment.
Information/Record Administration: Records and forms maintained and processed by this position include: Professional Credit Applications, Travel Reimbursement, Honoraria, Attendance List, Evaluation Summary, Faculty Data Form, Documentation.
Office Technology : This position uses standard office equipment: personal computer or laptop computer and printers, and telephone. Software used includes Word, Excel, PowerPoint, Outlook, and a project management application. Skilled data entry is necessary to ensure that accurate data is entered into the AHEC statewide registration system (Computerized Administrative System for Continuing Education or CASCE ).
Budgeting & Purchasing: A draft budget is developed by the supervisor for each program. This position will track all associated revenues and expenses from planning to completion of the program. This position will then prepare a final program budget for reconciliation with the Office of Fiscal Affairs. This position will also prepare purchase orders, reimbursements etc. related to educational events.
Other: This position may participate in special projects, grants or work groups as assigned. This position performs under pressure and stressful conditions frequently to meet urgent deadlines to implement successful programs. This position is required to monitor faculty, vendors, and public contacts to assure deadlines are met.
Special Instructions To Application: Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. Applicants must be currently authorized to work in the United States on a full-time basis. Minimum Education/Experience: Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Full time or Part time: Part Time
Position Location (city): Greenville
Position Number: 955548
Organizational Unit Overview: Eastern Area Health Education Center (Eastern AHEC ) is a private, nonprofit educational organization affiliated with East Carolina University. The mission of Eastern AHEC is to provide and support educational activities and services with a focus on primary care in rural communities and those with less access to resources to recruit, train, and retain the workforce needed to create a healthy North Carolina. AHEC educational programs and information services are targeted toward:
Improving the distribution and retention of health care providers, with a special emphasis on primary care and prevention; Increasing the representation of minorities and disadvantaged populations in all health disciplines; Enhancing the quality of care and improving health care outcomes; and Addressing the health care needs of underserved communities and populations. Eastern AHEC functions in close collaboration with East Carolina University and with the other University of North Carolina Schools of Medicine, Nursing, Allied Health, Public Health, Psychiatry, Social Work, and Pharmacy, as well as other institutions of higher education. Eastern AHEC serves 23 counties in the eastern part of the state and is one of nine centers located in North Carolina. Governance is by a Board of Directors with representation from regional healthcare institutions, the community at large, and the community college system.
About East Carolina University
To be a national model for student success, public service and regional transformation, East Carolina University uses innovative learning strategies and delivery methods to maximize access; prepares students with the knowledge, skills and values to succeed in a global, multicultural society; develops tomorrow's leaders to serve and inspire positive change; discovers new knowledge and innovations to support a thriving future for eastern North Carolina and beyond; transforms health care, promotes wellness, and reduces health disparities; and improves qualify of life through cultural enrichment, academics, the arts, and athletics. We accomplish our mission through education, research, creative activities, and service while being good stewards of the resources entrusted to us. East Carolina University delivers on the promise of opportunity. We open doors. We improve lives. We transform the present, and we discover the future. In these ways and more, we serve our community, our state, our nation and our world as together we reach toward our greatest potential. Tomorrow starts here.
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