1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Skill/ability 1: Excellent attention to detail and accuracy, with a demonstrated ability to concentrate and perform tasks with various interruptions. Ability to prioritize tasks to meet deadlines and multi-task effectively with thoroughness and follow-through when there are conflicting priorities and deadlines, in an organized manner.
Required Skill/ability 2: High degree of initiative and demonstrated problem-solving skills. Demonstrated flexibility and agility. Reacts to new situations appropriately and adapts readily to changing work demands.
Required Skill/ability 3: Ability to work well individually and on a team.
Required Skill/ability 4: Ability to understand the need for providing superior customer service. Ability to maintain confidentiality.
Required Skill/ability 5: Strong computer skills and comfort level, including e-mail, spreadsheets, and word processing. Demonstrated ability to show initiative and to learn new skills, computer systems and databases.
Preferred Education: Bachelor's degree
Work Week: Standard (M-F equal number of hours per day)
Posting Position Title: Senior Administrative Assistant (*)
University Job Title: Senior Communications Assistant
Preferred Education, Experience and Skills: Bachelor's degree Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education. About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.
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