Department
Social Work
Job Posting Title
Senior Administrative Assistant, Department of Social Work
Job Description Position involves specialized and/or diverse administrative support work andprovides assistance to the department chair and faculty of the Department of Social Work. Duties will include communication, accounting andbookkeeping, assistance with personnel processes, data management, and public relations assignments. Under the supervision of the departmentchair, will use discretion to implement general office operations, interpret statutes, regulations, policies, and procedures in conductingdepartmental business. This position will utilize standard office tools and technology and will supervise and provide leadership to studentemployees, as
necessary.
Salary: $14.50 per hour, plus benefits
Benefits: Competitivebenefit package
Minimum Requirements: High-schooldiploma or GED equivalency and two years of office experience or two years of post-secondary education.
PreferredQualifications: Bachelor's degree; Demonstrated ability to organize and manage budgets and department recordsand files; Evidence of effective management of social media and webpages; A history of successful supervision and/ormentoring of student workers; Proficiency with Microsoft Excel and other Microsoft Office Suite programs (Outlook, Word,PowerPoint). Position Overview: Work involves specialized and/or diverse administrative responsibilities andsupport to the faculty and students of the Department of Social Work. Duties include management of the office, administration ofdepartment-related communications, record management, and coordination and management of student workers. A successful candidate must havethe ability to work independently, possess excellent interpersonal skills, and be highly detailed and organized.
FHSU and theDepartment of Social Work are committed to building an inclusive and representative environment for our students and state. We encouragemembers of underrepresented groups to apply.
Responsibilities may include: Provide specializedadministrative support by composing office correspondence or reports, proofs and edits. Plan, coordinate and arrange meetings withmultiple agencies, or individuals. Make travel and lodging arrangements, reimbursement for faculty travel, and candidate interviewtravel. Design and assist with newsletters, publications, and reports for distribution to public officials and/or general public.Prepare and publish documents for web sites and maintain existing web site pages. Reviews purchase orders, vouchers, bills andforms to approve merchandise and/or reimbursements or to make payment for goods and services. Coordinate maintenance of officeequipment. Oversees the stock of office supplies, equipment and forms. Orders and purchases supplies and equipment. Handlesinventory for the office. Perform basic bookkeeping duties as preparing billings and vouchers, classifying and recordingtransactions, identifying and resolving discrepancies, reconciling numbers and preparing transaction reports. Work with the Chairto ensure course schedules are submitted accurately and on time adhering to FHSU deadlines Prepare personnel transactions andmaintain records of personnel actions. Participate in preparing various program budgets and maintains budget accounts, includingaccurate payroll records of the student employees. Manage department social media accounts Perform other office managementfunctions as needed or assigned by the Department Chair Required Application Documents: Applicants should submit a cover letter, resume, and names and contact information for three professional references.
Applicantdocuments should be submitted in one PDF.
Application Process: To apply for this position, please visit .Only electronic applications submitted through the webpage will be accepted.
If you have questions regarding the position,please contact: Tim Davis Ph.D., LSCSW
Professor and Chair, Department of Social Work
Community of Hays FHSU islocated in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays isthe regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. Thecommunity boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays AquaticPark, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes oftwo large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service toDenver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost,high-quality living environment for the residents who call "Hays, America" home.
Notice of Non-discrimination - FortHays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin,color, age, marital status, sexual orientation, genetic information, disability or veteran status.
Background Check: Final candidate will have consented to and successfully completed a criminal background check.
Notice to KPERSretirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if yougo back to work for a KPERS employer. Please contact your KPERS representative or for further information on how this might affect you.
