Operations Scheduling Coordinator

Job summary
Operations Scheduling CoordinatorLocation: Everett, WA (Cascade View area)FLSA non-exempt position
Job seniority: associate level
Responsibilities
• Coordinates and collaborates with Dispatch Supervisors on matters related to scheduling and timekeeping records for dispatch staff• Responsible for creating and maintaining daily dispatch rosters, including training assignments provided by Office of Training and Standards (OTS) and others in the organization• Performs daily timekeeping related tasks such as processing pay forms, validating entries in the scheduling and payroll software, and ensuring any discrepancies are identified and remedied prior to payroll processing• Conducts discrepancy reporting between scheduling and payroll systems• Reviews data entry and resolves problems prior to posting of payroll• Process, collate and file all incoming payroll forms, ensuring the Finance department receives appropriate/needed documentation• Responsible for accurate and timely processing of semi-monthly and special payroll processes for Operations Department employees in accordance with applicable regulations, policies and union contracts. Includes reconciling time sheets, conducting discrepancy reports and other related duties• Adjusts coding for various leaves utilizing scheduling software, upon receipt of monthly leave reconciliation report from Human Resources• Coordinates and performs schedule system configuration, maintenance and modifications• Assists Finance Department to assure timely and accurate processing of transactions in compliance with company policies and procedures as well as Federal and State regulations, if applicable
Requirements
• High School Diploma or GED required• Two (2) or more years of staffing and timekeeping experience• Experience with an automated scheduler program• Extensive experience utilizing Microsoft Office applications
Benefits
• Generous Paid-time-off and paid holidays• Excellent medical options through Kaiser and Regence• Delta Dental Plan• Vision plan through VSP• Public Service Loan Forgiveness Program• College Tuition Reimbursement• WA State Public Employees Retirement System (PERS), Deferred Compensation AND Def Comp match! Vested in PERS after 5 years of employment