Job Overview
HRTD Onboarding Assistant supports the onboarding process for new hires, with a focus on the Form I-9 process, ensuring compliance with federal laws and regulations regarding employment eligibility verification. Key responsibilities include completing and reviewing Form I-9s for accuracy and completeness; verifying the authenticity and acceptability of documentation; conducting audits of forms and related documents; maintaining accurate and complete records of forms and documentation; and providing information and guidance to employees on I-9 matters. Roles and Responsibilities
The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.
Assists new hires, in-person and virtually, with completing new hire paperwork (such as I9s, W-4s, child protective services forms, etc.). Reviews forms for errors and omissions; requests corrections when necessary. Reviews I-9 forms for accuracy, completeness, and compliance with regulations Verifies employee identification and work authorization documentation Assists in identifying and implementing best practices for ensuring I-9 compliance Assists in developing and maintaining systems and procedures for effective administration and operations Maintains accurate, up-to-date files and records, ensuring confidentiality and security of sensitive information Researches and responds to inquiries, notices and requests from regulatory authorities Audits I-9 forms to ensure compliance with legal requirements and LCPS policies and procedures Identifies and resolves errors, discrepancies and potential compliance issues found during the audit process As needed, communicates and coordinates with employees in correcting or updating forms and supporting documentation Assists in preparing for internal and external audits; and responding to findings Provides information and assistance to employees in completion of I-9 forms Remains abreast of changes to I-9 processes and regulations and immigration laws Scans new hire session documents into a document repository Attends LCPS career fairs to assist new hires with paperwork. Qualifications
Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable. Education
High school diploma or GED Experience
Experience in human resources, regulatory compliance, or related work, including employment eligibility verification Licenses and Certifications
NA Knowledge, Skills and Abilities Knowledge of federal regulations governing employment eligibility and Form I-9 requirements Strong analytical skills, with the ability to identify and resolve issues effectively Ability to communicate effectively, both orally and in writing Proficiency in the use of Microsoft Office applications and employee information systems and databases Exceptional attention to detail and high degree of accuracy in data review and verification Ability to work independently and prioritize tasks effectively Ability to maintain confidentiality of information and materials Ability to establish and maintain effective working relationships Physical Requirements
The following provides a brief description of physical requirements for this job:
While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Reports to : Supervisor, HRTD FLSA Status : Non-exempt Months/Days/Hours : as needed Salary Level : Band Rates: Band 10 Salary Scale : Salary Range: $29.17 Remote Work Eligible : Partial Primary Location:
Chief Human Resources Officer Office
Salary Range:
Please view compensation page linked above - from menu, click corresponding salary scale / Banded Rates
Shift Type:
Part-Time
