Office Administrative Specialist Senior

Job Details Job Class: Office and Administrative Specialist, Senior Agency: Human Services Dept Job ID : 76643 Location : St. Peter Telework Eligible : No Full/Part Time : Full-Time Regular/Temporary : Unlimited Who May Apply : Open to all qualified job seekers Date Posted : 05/11/2024 Closing Date : 05/24/2024 Hiring Agency/Seniority Unit : Department of Human Services / DHS St Peter AFSCME Division/Unit : Direct Care & Treatment / MSOP Admin Svcs / MSOP SP CPS Leadership Work Shift/Work Hours : Day Shift Days of Work : Monday - Friday Travel Required : No Salary Range: $20.96 - $28.37 / hourly; $43,764 - $59,236 / annually Classified Status : Classified Bargaining Unit/Union : 206 - Clerical/AFSCME Work Area : MSOP St. Peter CPS Leadership FLSA Status : Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary The Minnesota Sex Offender Program (MSOP) is a sex offense specific treatment program in a modified therapeutic community and secure setting that provides comprehensive services to 740 civilly committed clients. Services include sex offense specific treatment, education programming, therapeutic recreation, vocational programming, and volunteer services.
The Minnesota Sex Offender Program (MSOP) is seeking an individual to join our team for an exciting and rewarding opportunity as an Office & Admin Specialist Sr for our Community Preparation Services at our St. Peter location. MSOP Community Preparation Services (CPS) St. Peter is a less restrictive, unlocked residential setting on the grounds of the MSOP St. Peter campus located outside of the secure perimeter. We are a national leader in the industry and are committed to implementing the latest research throughout all aspects of our program.
The Office & Administrative Specialist, Senior provides technical program and administrative support services for the Minnesota Sex Offender Program Assistant Director, Operations Manager and other areas within the program as assigned. The Office & Administrative Support Specialist, Sr. will collect, process, and distribute information, facilitate, and coordinate meetings, prepare, and develop policies, post orders, job coach modules, manage facility data workflows, research, and respond to issues that may have no immediate solutions within established procedures and guidelines.
Responsibilities Include:
Providing administrative support which includes scheduling and preparing meetings with internal and external stakeholders, overseeing quarterly client meeting schedules, distributing meeting materials, and maintaining awareness of pending deadlines and events Serving as the primary Community Preparation Services contact for facility tours, routing information requests, and accurately responding to stakeholder requests within established deadlines Creating, obtaining, maintaining, and distributing facility operations and security records and documents. Participating in routine and special projects including designing and maintaining databases, coordinating database management, and completing reports
Qualifications Minimum Qualifications - Customer service skills sufficient to provide courteous and accurate information to client, staff and other stakeholders over the phone, in person and via email - Data entry performance sufficient to create database records and update entries in a timely manner - Database, documents and management skills sufficient to locate, update, retrieve and maintain accurate information - English language skills sufficient to read and write correspondence to clients, staff, and other stakeholders with proper grammar and accurate spelling and punctuation; speak effectively with clients, staff, and other stakeholders - Spreadsheet skills sufficient to develop and modify basic spreadsheets and to sort and extract data accurately and efficiently - Typing/keyboarding skills sufficient to complete a variety of reports, letters, forms, data summaries, and meeting minutes; - Word processing skills sufficient to develop, format, and modify a variety of correspondence, records, charts, reports and forms. Preferred Qualifications Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures. Additional Requirements To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.


REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at or email . For additional information about the application process, go to
Contact If you have questions about the position, contact Paul Rodriguez at
If you have questions about this position, contact Macy Ollrich at or .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Macy Ollrich at .
About Human Services Dept DHS operates a highly specialized behavioral health care system that serves people with mental illness, substance abuse disorders, and developmental and intellectual disabilities. This includes psychiatric hospitals and other inpatient mental health treatment facilities; inpatient substance abuse treatment facilities; dental clinics, group homes, vocational sites, and sex offender treatment facilities.
Working together to improve the state we love. What do Minnesota's State employees have in common?
A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include: Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals: Training, classes, and professional development Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at or email and let us know the support you need.