Office Administrative Specialist

Job Details Working Title: Administrative Assistant (AA24239) Job Class: Office and Administrative Specialist, Intermediate Agency: Minnesota State University, Mankato Job ID : 76701 Location : Mankato Telework Eligible : Yes - Up to 20% of the time. A position with a work arrangement that allows an employee to perform work on a regular basis at a telework location that is not the employee's permanent/principal work location. Full/Part Time : Full-Time Regular/Temporary : Unlimited Who May Apply : Open to all qualified job seekers Date Posted : 05/15/2024 Closing Date : 05/21/2024 Hiring Agency/Seniority Unit : MN St Colleges & Universities / Mankato State Univ-AFSCME Division/Unit : MnSCU Mankato SU / MnSCU MAN Classified A-D Appointment Type : Unlimited, Full-time Work Shift/Work Hours : Academic Year: 8:00 a.m. - 4:30 p.m.; Summer Hours: 7:30 a.m. - 4:00 p.m. Days of Work : Monday - Friday Travel Required : No Salary Range: $19.57 - $25.95 / hourly; $40,862 - $54,183 / annually Classified Status : Classified Bargaining Unit/Union : 206 - Clerical/AFSCME Work Area : Creative Arts FLSA Status : Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary This position supports the faculty and staff of the academic unit that combined to form the Department of Creative Arts programs by developing administrative procedures to help them achieve their mission of providing excellent training creative arts to our undergraduate and graduate majors and to provide clerical assistance to the Department's Conkling Gallery. This position is to contribute to the general education of students from across the University; to promote research activities of faculty and students to promote creative art among the general public. This includes providing the necessary office and administrative support by responding orally and in writing to a wide range of technical questions and reviewing department mail to independently research and answer. The position also makes budget recommendations to the Chair, monitors expenditures for the Department, and provides work direction to student workers. This position helps students with their Degree Audit Report and scheduling of classes as needed. The Department offers multiple graduate and undergraduate programs, as well as minors and certificates. This position assists students enrolling in courses for all programs, majors, and minors. This position also coordinates and works with other staff on shared projects. Therefore, a working knowledge of university and departmental procedures and policies and sound management techniques is essential.
Qualifications Minimum Qualifications Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy. Skill in basic accounting procedures sufficient to complete forms and documents that comply with Generally Accepted Accounting Principles (GAAP) standards and maintain accurate and complete financial records. Skill in analyzing, interpreting, reconciling, and preparing financial information, records, and reports; identify errors; and recommend solutions to procedural or other fiscal problems. Knowledge of word processing sufficient to use software to create, format, edit, print, and save a variety of documents, including but not limited to, spreadsheets, tables, charts, graphs, letters, memos, reports, meeting minutes, etc Knowledge of document and/or records management systems, such as Minnesota State Student Record System, sufficient to store, categorize, and retrieve electronic files Ability to Type/Keyboard a variety of documents accurately at 40 wpm with 4 or fewer errors. Ability to develop, modify, and evaluate/improve administrative and program procedures. Preferred Qualifications Ability to embrace changes in technology, campus resources and personnel, and the adjustment of office priorities and responsibilities and integrate changes into current procedures and operations. Demonstrated ability to take necessary actions in trouble-shooting problems and refer to the appropriate party. Experience with university systems relating to budgets, course management, faculty workloads, and academic records. Ability to track process purchases and manage budgets and accounts. Skill in establishing and maintaining complex record systems based on program knowledge. Additional Requirements Work safely at all times, which includes but is not limited to, participating in and completing all required safety trainings, as well as performing all job tasks in accordance with Minnesota State University, Mankato policies and procedures utilizing appropriate tools, equipment and personal protective equipment.
The Minnesota State University, Mankato Annual Security and Fire Safety Report is available for your review. This report is required by federal law and contains policy statements and crime statistics for the University. The policy
statements address the school's policies, procedures and programs concerning safety and security. Three years' worth of statistics are included for certain types of crimes that were reported to have occurred on-campus, or in other University affiliated locations. This report is available online at /university-security/personal-safety-and-alerts/annualsecurity-and-fire-safety-report/. You may also request a paper copy from University Security tel: or by emailing .
Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at or email . For additional information about the application process, go to
Contact If you have questions about this position, contact Lacie Mitchell-Garza at or .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Lacie Mitchell-Garza at .
About Minnesota State University, Mankato More than 1600 talented faculty, staff, and 1600 student employees with a wide variety of skills and backgrounds,support university operations every day. Our faculty and staff enjoy excellent benefits, a team environment and challenging careers. As an affirmative action/equal opportunity institution, we are committed to supporting the continued growth of our diverse community.
Working together to improve the state we love. What do Minnesota's State employees have in common?
A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include: Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals: Training, classes, and professional development Tuition reimbursement Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Other Information Employment information for this position can be found in its collective bargaining agreement or its plan document at
AN EQUAL OPPORTUNITY EMPLOYER Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. We also take the opportunity to recognize that we live, work, and learn in the homeland of the Dakota people, whose language frames our name-
Minnesota State University, Mankato.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at or email . Please indicate what assistance is needed.