Office Admin

System One is seeking a highly organized and proactive Executive Administrative Assistant for a growing Tulsa organization. The ideal candidate will be responsible for providing comprehensive administrative support to the executive team, ensuring efficient operation of their daily activities. This role requires a high level of professionalism, discretion, and attention to detail.
Key Responsibilities: Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents. Conduct research, compile data, and prepare reports for consideration and presentation by executives. Handle confidential information with the utmost discretion and professionalism. Coordinate and facilitate internal and external meetings, including preparing agendas, minutes, and follow-up actions. Serve as a liaison between executives and other staff, clients, and stakeholders. Manage and prioritize incoming emails, phone calls, and requests, directing them as appropriate. Assist with special projects and other duties as assigned by executives. Qualifications: Minimum of 5 years of experience as an administrative assistant, preferably supporting C-level executives. Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. High level of integrity and discretion in handling confidential information. Excellent interpersonal skills and the ability to work effectively with diverse teams. Proven ability to take initiative and work independently.