Job summary
The Project Assistant (PA) position provides overall support to the USIP Libya program's rule of law projectsProvides day-to-day project and administrative support to the HQ and field based team in Tunisia and LibyaFull-time Personal Services Contractor position based in Tunis, Tunisia
Job seniority: entry level
Responsibilities
• Develops, edits, and updates program informational materials for internal USIP staff members and external audiences• Maintains project databases and files• Helps maintain clear communication between the country and HQ teams• Helps review and edit IAA quarterly narrative reports• Supports project strategy development• Supports team members regarding USIP's programmatic and compliance procedures and standards• Attends internal and external meetings with partners and relevant stakeholders• Develops and maintains relationships with vendors and partners• Provides support on project design, implementation, monitoring and evaluation, and reporting• Assists the country team in knowledge creation through preparation of policy briefs, research, literature review, etc.• Maintains awareness on Libya political, security, and other contextual developments relevant to project planning and implementation• Assists project staff with budget and contract management tracking and support• Serves as primary liaison between field-based staff and DC-based grants and contracts staff on contracting issues• Plans and coordinates stakeholder convenings, working groups, writing workshops, and project-related team meetings• Drafts logistics materials and liaises with project activity stakeholders as needed• Coordinates with vendors including travel agencies, hotels, caterers, interpreters, etc.• Perform other duties as assigned
Requirements
• Bachelor's degree in international relations, public administration, peace studies, conflict resolution, or a related field• At least one (1) year of relevant professional work experience• Experience providing administrative and operational support to teams and organizations• Strong time management skills with the ability to prioritize work and meet deadlines• Proficiency in Arabic and English, both written and oral required• Able to write effectively in a variety of formats and for a variety of audiences• Must have strong collaboration skills; must have the ability to coordinate the input and priorities of multiple players• Must have excellent interpersonal skills, including cross-cultural communication
Key Skills Needed
• Proficiency in Arabic and English, both written and oral• Strong time management skills• Administrative and operational support• Excellent interpersonal skills• Collaboration
