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The Leave Coordinator will effectively coordinate and track employee leave; Family Medical Leave Act, Non-Family Medical Leave Act, leaves of absence such as, but not limited to: Americans with Disabilities Act, parental leave, military leave, administrative leave, disability, unemployment, retirement, COVID-19, etc. Including determining employee eligibility, availability, and leave requirements. This position will work closely with the HR Manager and will communicate regularly with all necessary parties regarding the status of employee leaves of absence. Additionally, the Leave Coordinator will effectively coordinate all cases to include general administration, comprehensive case management and program compliance with the Family and Medical Leave Act and all related employment laws. Performs exemplary customer service and assistance to employees and leadership.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Serves as the subject matter expert for all programs working directly with the HR Manager. Determines eligibility and processes all leave paperwork for each case. Interprets and coordinates leave programs and policies in accordance with the applicable federal and state employment laws (Family Medical Leave Act, Americans with Disabilities Act, Uniformed Services Employment and Reemployment Rights Act, Pregnancy Discrimination Short-Term and Long-Term Disability etc.). Ensures that all leave programs are maintained in accordance with applicable leave laws. Acts as the primary point of contact for each employee for the duration of their leave Works closely with the employees and medical providers to ensure that all relevant completed medical documentation is submitted for timely review. Contacts the employee immediately following the initial medical treatment for diagnosis, prognosis, and expected period of disability, if any. Facilitates and coordinates all aspects of the return-to-work process for associated leaves. Produces and manages reporting metrics and analytics for all leave cases. Presents reports as requested to the HR Manager. Ensures confidentiality of employee medical & leave records maintained and ensures continued compliance with HIPAA Privacy laws. Maintains employee leave information in databases and performs other tasks to ensure accuracy of files related to employee leaves of absence. Assists with timely coordination of appropriate medical treatment in collaboration with carrier claim handlers and medical case managers as needed. MINIMUM QUALIFICATIONS: High School Diploma or equivalent and two-years related work experience OR associate degree and two years of working experience coordinating medical leave and leave of absence programs. PREFERRED QUALIFICATIONS: Bachelor's degree in human resources or similar field KNOWLEDGE, SKILLS, AND ABILITIES: At least two years of working experience coordinating medical leave & leave of absence programs: Family Medical Leave Act Americans with Disabilities Act Military Leave Short-Term and Long-Term Disability Administrative Leave, Parental Leave, Maternity Leave, Retirement, etc. Functional knowledge of Family Medical Leave Act / Americans with Disabilities Act ShortTerm and Long-Term / Military Leave / and additional leaves via the State and County Schools Leave Programs Strong attention to detail Ability to think critically and interpret data Excellent interpersonal and communication skills with specific emphasis on clearly communicating process flows/ complex administrative tasks to employees and leadership Ability to effectively manage sensitive / confidential communications / materials Exceptional written and verbal communication skills MV Transportation is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, physical or mental disability, veteran or military status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants. Where permissible under applicable state and local law, applicants may be subject to a pre-employment drug test and background check after receiving a conditional offer of employment.
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