Position Summary: The Knowledge Management Department at Ogletree Deakins has an exciting opportunity for an experienced Project Coordinator to join the team. This position supports key strategic initiatives. The Project Coordinator will assist the Program & Delivery Senior Manager and the Manager(s) in the coordination of project activities. This position will also support the KM team's day-to-day operations. The Coordinator will track and update project status reports, project expenses and assist in the development of the annual portfolio budget and related activities. The Coordinator will also provide support in the way of coordinating and attending meetings, developing presentations, providing follow-up, maintaining and updating documents and standard operating procedures, and other key functions as requested. As development opportunities, the Coordinator may be assigned projects to manage.
Essential Functions:• Support projects by scheduling meetings with project teams, assisting in preparing materials for project meetings and status reporting, creating, and maintaining project plans and distributing as required, participating in user acceptance testing, and other functions related to project management.
• Research potential vendors based on requirements.
• Submit approved invoices and expenses via expense and accounting software using proper project and account coding to ensure that projects stay within budget.
• Input and maintain the team's contracts using contract management software.
• Coordinate training for the team including organizing, updating, and maintaining training resources.
• Perform routine data entry and updating of content. This includes, but is not limited to administrative calendars, lists, spreadsheets, and databases.
• Coordinate meetings (both internal and external).
• Coordinate and order materials for department events and projects.
• Submit expenses for KM team members via expense and accounting software using proper account coding.
• Reconcile firm credit cards for KM leaders.
• Manage software requests.
• Assist in travel planning.
• Maintain staffing list and org. chart.
• Add team members to relevant distribution lists and Teams sites.
• Create surveys.
Requirements:• Bachelor's degree or Associate's degree with 1-2 years of experience in coordination and administration of operational projects
• Proven ability to create accurate, timely and visually appealing reports
• Proficient in all Microsoft applications, including but not limited to Word, Excel, PowerPoint, Outlook, Teams, and Document Management Systems
• Proficiency with Smartsheet and other Project Management applications a plus
• Exceptional computer skills with the ability to learn new software applications quickly
• Excellent customer service skills with an unwavering "can-do" attitude
• Excellent interpersonal skills and the ability to communicate professionally and effectively at all levels, both internally and externally
• Ability to manage time effectively to meet critical deadlines
• Ability to remain calm under pressure
• Ability to work both independently and collaboratively as part of a cross-functional team
• Strong verbal and written communication skills
• Ability to interpret and follow through to completion, a variety of instructions
• Ability to self-start and take the appropriate initiative daily
• Ability to pay close attention to detail, occasionally for prolonged periods of time and under restrictive deadlines, and complete assignments logically and accurately
Benefits: Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.
Firm Overview: Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Premier client service, as outlined in the firm's Client Pledge, is one of the firm's top priorities and a cornerstone of its core values. Best Law Firms® has named Ogletree Deakins a "Law Firm of the Year" for 13 consecutive years. In the 2024 edition, the publication named Ogletree Deakins its "Law Firm of the Year" in the Employment Law - Management category. Ogletree Deakins has more than 950 attorneys located in 54 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.
Equal Opportunity Employer.
