Human Resources Technician

Full job description Location:
EAC (Education and Administration Center) Recruiting Start Date:
05/07/2024 Estimated Start Date:
05/20/2024 Responsible for the day–to-day operation of the staff member leave programs; works with staff to ensure all appropriate medical paperwork and approvals by medical health care providers are completed and accurate; advises staff members about impacts of leave requests and qualifications for leaves; interprets staff member requests as they apply to policies, procedures, and guidelines for administering and approving of leaves in a timely manner, including decisions that impact staff leave, vacation leave, Sick Leave Bank, and pay; interacts with Payroll and other Human Resources staff to ensure leave deductions and pay are accurately calculated. The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.
Reports consistently for work as scheduled
Performs other duties as assigned
Attains proficient or higher evaluations on established Performance Standards
Actively participates as a member of the district's enterprise system team to collaboratively work on human resource management functions and to ensure leave benefits, transactions, and payroll items are accurately administered in a fair and timely manner
Answers staff questions about leaves, options, and impacts to pay
Answers telephone and greets visitors, providing information and routing inquiries as appropriate
Assists in answering leave and eligibility questions to ensure compliance with district policies and procedures
Assists staff in resolution of pay and benefit matters
Attends professional meetings, seminars, and workshops
Composes, performs, and types routine and complex correspondence and reports as well as updates databases
Creates and maintains leave files, records, and databases and works closely with Human Resources staff and Payroll to ensure accuracy of staff leave deductions and pay
Ensures compliance with all applicable laws, policies, procedures, and practices
Explains end of pay options to licensed staff
Keeps the Director for Human Resources informed of all crucial changes and updates on leave issues
Maintains accurate records and reports
Maintains confidentiality of staff leave information
Maintains excellent customer service and assists in directing staff about leave options and procedures
Maintains excellent customer service to staff throughout the leave process
Maintains leave documents which include sensitive and confidential information
Manages the Sick Leave Bank (SLB) enrollment and ensures appropriate documentation is received for SLB use
Participates in the Human Resources SLB Review Committee to evaluate SLB requests
Performs a variety of record keeping functions, including database calculations within the department which impact pay and leave (e.g., staff leave, vacation leave, Sick Leave Bank, FMLA, full dock, etc.)
Prepares communications to staff for Human Resources administrator's approval of leave requests
Presents leave benefit overviews at regularly scheduled new hire orientation trainings
Processes medical leaves and calculates pay dockings and retirement payouts for licensed staff
Provides assistance to staff to ensure accurate use of their leave requests are in compliance with district policy and procedures
Provides back-up to other Human Resources staff (e.g., compensation, guest staff, classified hiring, etc.)
Recommends new office procedures and modifications to existing practices to ensure a smooth and effective operation
Resolves issues regarding docking of staff member pay when necessary working with other Human Resources and Payroll staff
Responds promptly to inquiries and ensures that appropriate action is taken
Reviews benefits determination under FMLA is in compliance with law, for administrator approval
Reviews Human Resources leave policies, procedures, guidelines, and staff members' requests for leave, and supports staff in completing appropriate forms from medical health care providers
Reviews staff leave eligibility and appropriately advises staff to support their leave requests
Stays current with applicable federal and state laws and compliance
Works on special projects and directly assists the Director for Human Resources and the Assistant Superintendent for Human Resources as directed
Knowledge, Skills, and Abilities:
Ability to communicate effectively both verbally and in writing
Ability to compile and create statistical reports
Ability to create, access, input, and retrieve information in various software systems
Ability to effectively communicate, both orally and in writing, to individuals as well as district staff
Ability to establish and maintain accurate filing system and leave records
Ability to establish and maintain effective working relationships with supervisors, coworkers, and the general public
Ability to follow oral and written instructions
Ability to greet and interact with the public in a courteous and professional manner
Ability to maintain confidentiality
Ability to maintain exemplary customer service
Ability to manage simultaneous demands
Ability to operate standard office equipment, performing a wide range of tasks
Ability to perform multiple tasks and set clear priorities
Ability to perform routine office management skills independently
Ability to prepare and present written and oral reports, including detailed spreadsheets and statistical reports
Ability to research and resolve complex leave issues
Ability to use database software
Ability to work effectively with other departments, district staff, and health care providers, and ensure medical documentation is accurate and complete
Ability to work independently
Demonstrates discernment, excellence, honesty, integrity, patience, perseverance, respect, responsibility, and trustworthiness
Detail-oriented
Energetic, creative, innovative, flexible
Excellent cooperative, collaborative, and problem-solving skills
Experience with enterprise management systems
Knowledge of and experience with technology and related software utilized within the Human Resources department
Knowledge of basic office methods and procedures, to include appropriate telephone etiquette
Knowledge of record keeping and filing techniques
Knowledge of technology and related software utilized within the Human Resources department
Knowledge of, and demonstrated successful experience in, human relations and communications
Strong organizational, interpersonal, written, listening, and verbal communication skills
Strong spelling, punctuation, and grammar skills
Understanding of federal, state, and local legislation related to Family Medical Leave Act
Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.
Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions
Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils Lifts or carries burdens weighing up to 25 lbs. while performing duties
Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive.
The noise level in the work environment may alternate among quiet, moderate, and loud. The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff. The incumbent is required to work scheduled school/work hours and/or days. The incumbent may be required to work extended school/work hours and/or days as directed.
Required Qualifications:
Experience in Human Resources and Leave Administration, High school graduate -high school diploma or equivalent Preferred Qualifications:
Bachelor's (Baccalaureate) degree (e.g., B.A., A.B., B.S.) - Business Administration/Management, Bachelor's (Baccalaureate) degree (e.g., B.A., A.B., B.S.) - Human Resources Management, Bachelor's (Baccalaureate) degree (e.g., B.A., A.B., B.S.) - Public Administration, Equivalent combination of related education and experience may be considered Compensation Range:
$24.17-25.38 Scheduled Weekly Hours:
40 Hours per Day:
8.0 hour(s) per day Number of Days per Year:
260 days M-F Benefits Eligibility:
Full-time - Regular For more information on our benefits, please visit Employee Benefits | Academy District 20 (asd20.org)
. FLSA Status:
United States of America (Non-Exempt) How to Apply:
New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format:
A current resume
Please do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the posting
Hiring Manager Email: