Human Resources Manager/Asst. To The City Manager And City Clerk

Location 526 C Street Marysville, 95901

Description The City of Marysville is seeking qualified candidates for the position of a Human Resources Manager, Assistant to the City Manager and City Clerk; this recruitment will fill 1 vacancy and create an eligible list.  
This recruitment will encompass three (3) different positions with the City of Marysville (Human Resources Manager (HR), Assistant to the City Manager (ACM) and City Clerk (CC); due to this caveat this classification specification will list duties and responsibilities for the three (3) positions.
The Human Resource Manager will conduct, lead and direct the routine functions of the Human Resources (HR) department including hiring and interviewing staff, administering pay, benefits, and leave, and enforcing company policies and practices. ACM - To perform a variety of administrative and managerial responsibilities in the conduct and management of the activities of preparing City Council agendas, minutes, and Council packets, as well as responding to Public Records request and maintaining all official City records. CC- The City Clerk shall perform those duties set out in the City of Marysville Charter and ordinances, as well as is prescribed by State and other law. The City Clerk shall also perform other duties incident to these laws, including staff support to the City Council approximately two times per month, as well as the Oversight Board and Levee Commission on an as need basis.
SUPERVISION RECEIVED AND EXERCISED
HR - Recruits, interviews, hires, and trains new staff in the department. Oversees the daily workflow of the department. Provides constructive and timely performance evaluations. Handles discipline and termination of employees in accordance with company policy. ACM - Reports to and receives general direction from the City Manager. May exercise direct supervision over clerical staff.
EXAMPLES OF WORK
Examples of Work are not intended to be an exhaustive list of all responsibilities, duties, and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Employees are responsible for all other duties as assigned.
Provides continuous leadership in carrying out the program mission, as amended from time to time, including:
HR -
• Partners with the leadership team to understand and execute the organization's human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, and succession planning.
• Provides support and guidance to HR generalists, management, and other staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations of wrongdoing, and terminations.
• Manages the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants, particularly for managerial, exempt, and professional roles; collaborates with departmental managers to understand skills and competencies required for openings.
• Analyzes trends in compensation and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent.
• Creates learning and development programs and initiatives that provide internal development opportunities for employees.
• Oversees employee disciplinary meetings, terminations, and investigations.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Performs other duties as assigned.
• Maintains records and prepares daily reports related to work performed.
• Perform related job duties and responsibilities as required.
ACM –
• Compile information for agenda preparation; collect background information; assemble agenda for printing; distribute packets to City Council and various agencies.
• Prepare and distribute updates and revisions of Council Policy and those of city boards, commissions, and committees.
• Respond to inquiries from the public by letter, telephone and in person regarding Council action and records; research information for public or city staff when necessary.
• Maintain administrative files including historical legal documents, resolutions, ordinances, agreements, deeds and annexations.
• Serve as custodian of the city seal and city archivist for official records.
• Process all municipal elections to County Elections Office and maintain election files for all municipal/special elections; receive initiatives and process accordingly.
• Maintain list of commissions and boards; receive applications for membership on boards and commission; publish notices for vacancies; process applications for Council selection; notify applicants of results.
• Assist City Manager in responding to various inquires related to city operations, policies, and programs.
• Serve as financial disclosure officer for Fair Political Practices Commission for campaign disclosure forms and statement of economic interest.
• Represent the department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Build and maintain positive working relationships with co-workers, other city employees and the public using principles of good customer service.
• Process Worker's Compensation Claims and coordinate other confidential HR-related activities.
• Perform related duties as assigned.
CC-
• Appointed by the City Council.
• Receives general direction from the City Manager on an as need basis.


Ideal Candidate QUALIFICATION REQUIREMENTS To be successful in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
KNOWLEDGE, SKILLS, AND ABILITIES (position requirements at entry)
Knowledge of: HR:
• Partners with the leadership team to understand and execute the organization's human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, and succession planning.
• Provides support and guidance to HR generalists, management, and other staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations of wrongdoing, and terminations.
• Manages the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants, particularly for managerial, exempt, and professional roles; collaborates with departmental managers to understand skills and competencies required for openings.
• Analyzes trends in compensation and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent.
• Creates learning and development programs and initiatives that provide internal development opportunities for employees.
• Oversees employee disciplinary meetings, terminations, and investigations.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Performs other duties as assigned.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems.
ACM:
• Pertinent federal, state and local laws, codes and regulations. Election laws and procedures.
• Political reform requirements.
• Organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs.
• Business English, spelling and arithmetic.
• Principles and methods of record keeping and report writing. Modern office procedures, methods and computer equipment.
• Principles and practices of supervision, training and performance evaluation.
CC: EXAMPLES OF DUTIES To record minutes at City Council Meetings approximately two times per month, as well as Special Meetings and Study Sessions on an as need basis;Record all official proceedings;Prepare Council Chambers for City Council meetings;Administer the Oath of Office to elected and appointed officials, as well as City staff, on an as need basis; andPerforms duties related to the official business of the City Council. Ability to: ACM:
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use keyboard to communicate through written means; and lift or carry weight of 15 pounds or less.
• Provide information and organize material in compliance with laws, regulations and policies.
• Direct the retention/destruction of official records in accordance with applicable laws and regulations. Meet the public, understand their questions and provide information.
• Type at a speed necessary for successful job performance. Gain cooperation through discussion and persuasion.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Listen effectively.
• Interpret complex and difficult situations, reducing them to their significant elements, and applying appropriate interpretations to the situations.
• Prioritize workload effectively to meet deadlines under changing conditions.
• Think and act quickly in emergencies, and judge situations and people accurately.
• Learn, understand, and interpret laws and regulations.
• Well-developed listening, writing, and verbal communication skills, including the proper use of legal, scientific, financial, and subject matter concepts and terminology, conveyed with the intended audience in mind.
PHYSICAL DEMANDS HR:
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization's facilities.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderately quiet indoors and varies outdoors.
Work product deadlines are common.
Confidentiality is required.
LICENSES OR CERTIFICATIONS HR: Bachelor's degree in Human Resources, Business Administration, or related field is desired. A minimum of three years of human resource management experience preferred. SHRM-CP or SHRM-SCP highly desired.
CC: Possession of, or ability to obtain within three years of appointment, Certification as a Municipal Clerk.
ACM: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
EXPERIENCE AND TRAINING (ACM) Experience: Four years of increasingly responsible journey level secretarial experience including two years of supervisory experience.
Training: Equivalent to completion of the twelfth grade; a Bachelor's degree in a related field is desirable.
Benefits The City offers a generous variety of benefits for its unrepresented employees including CalPERS retirement; health, dental vision and life insurance.
City pays 80% of medical insurance premiums, dental and vision insurance. If an eligible employer sponsored plan covers the employee, the City will pay the employee $275 per month for not accepting the City's Health Insurance).  Dental and Vision requires at least Employee enrollment. 
City pays 100% of the premiums for Short Term and Long Term Disability Insurance and the premium for a $100,000 Life Insurance Policy. 
Vacation: 10 hours per month or  120 hours per year; Maximum accrual 312 hours.
Sick: 8 hours per month or 96 hours per year; Unlimited accrual.
80 hours of Executive Leave, each year.
13 holidays each year.
The City participates in the CalPERS retirement system.  "Classic" participants will be enrolled in the 2% @ 55 plan.  New participants will be enrolled in the 2% @ 62 plan.  Employees must pay the full employee share based on the plan in which they are enrolled.



Special Instructions This recruitment will be open from May 13, 2024 until June 3, 2024 at noon.  Applicants will be seen before at least two (2) interview panels; dates to be determined after the recruitment closes. Recruitment Contact Contact phone: 
Contact email: