Human Resources Generalist Ii

Classification Title:Human Resources Generalist II

Job Description:The University of Florida, College of Medicine, Department of Community Health and Family Medicine (CHFM) currently seeks a passionate Human Resources Generalist II. The position entails comprehensive recruitment responsibilities encompassing all paid appointments within the department, including faculty, staff, and physicians. This includes coordinating search committee meetings, managing advertising budgets, and liaising with external advertisers and UF Health Marketing. The role involves attending recruitment events, scheduling and conducting interviews, and facilitating onboarding processes. Additionally, the position involves HR administrative duties, such as assisting with identity management and departmental events and serving as backup for various HR functions. The incumbent will also oversee faculty assignment management and play a pivotal role in payroll duties, ensuring pay accuracy and addressing discrepancies with the departmental Payroll and Leave processor. Effective communication and collaboration with the Human Resources & Office Manager is essential for success.
Recruitment duties: Manage and monitor all aspects of the recruitment for all paid appointments, which includes faculty, staff, and staff physicians, which includes but is not limited to:
Launching all recruitment through the College of Medicine request processWriting job postings for the University job portal and outside advertisementsScheduling Search Committee Meetings and advertising as requiredAttend Search Committee Meetings as the department's RecruiterPrepare and oversee the position advertising budgetPrepare and advertise open positions in the UF portal and all outside advertisersSend email blasts through outside advertisers that offer this serviceWork with UF Health Marketing for position advertising materialsMaintain the CHFM Department website related to "careers" to include work with UF Health Marketing as neededAttend recruitment fairs and organization events to promote positions with CHFMSchedule interviews and official visits for all Faculty, Staff physicians, and all healthcare hires, including all communication and preparation of interview supplies for all participants.Work directly with hiring managers to assist as needed with staff interviewsAs needed, conduct phase-one interviews for staff positions.Process all aspects of hiring, health clearance, and credentialing needed for the Faculty, Staff Physician, and UF Health Advanced Practice ProvidersProcessing hospital credentials for new faculty appointments and reappointments and processing Medical Staff office documentation as needed.Coordinate the faculty Orientation and Onboarding schedules, including preparing and updating materialsManage the Equity files for the CHFM HR departmentBack up to processing TEAMS staff and OPS staff hires as neededMiscellaneous HR Administrative duties: Assist with Identity Management activities and the GatorLink account creation for employees as neededAssist with the department's events, such as the Administrative Retreat, farewell and retirement, and other events as assigned.Assist with miscellaneous tasks such as ordering lunches and supplies needed in the Human Resources area:Serve as a backup for non-faculty hire processingServe as a backup for all non-faculty orientation planning and executionProvide training to junior CHFM-HR employeesServe as a backup for the CHFM Human Resources & Office Manager in their absenceOther Duties: Other administrative, personnel, and payroll duties will be assigned, which includes regular cross-training with the HR team to ensure a full-service Human Resources team to serve the department leadership team and all CHFM employees.All tasks and duties require regular communication with the Human Resources & Office Manager, including regular meetings to discuss progress and the status of tasks.Faculty Assignment Management: Oversee the department's Academic Activities reporting (AAR), including collecting from Academic Assistants, reviewing, and marking reports completeProcess the department's Effort reports each semesterPayroll duties (Each bi-weekly pay cycle): Monitor the bi-weekly preliminary pay lists daily to ensure pay is accurateApprove all time and leave for CHFM faculty and APPsWorks directly with CHFM HR department's payroll and leave processor to edit and correct errorsUpdates the department's tracking spreadsheet to track pay, any needed corrections, etc.Works directly with the department's HR Manager regarding any issues or trends that must be managed.The schedule for this position could be adjusted to accommodate the candidate's needs. The typical schedule is Monday through Friday, from 8:00 a.m. to 5:00 p.m., with occasional early meetings starting at 7:00 a.m. Additionally, two to three times yearly, after-hours work may be required for special events. After six months of employment, there is potential for one day of remote work per week.
About Gainesville, Florida: Gainesville (http://cityofgainesville.org) is home to Florida's largest and oldest university and serves as one of the state's centers of education, medicine, cultural events, and athletics. Gainesville is also the largest city in Alachua County and is the county seat, with approximately 269,000 residents county-wide. The city provides a full range of municipal services, including cultural and nature services and necessary administrative services to support these activities. Additionally, the city owns a regional transit system, a regional airport, and a 72-par championship golf course. Known for preserving historic buildings and the beauty of its natural surroundings, Gainesville's numerous parks, museums, and lakes provide entertainment to thousands of visitors. Because of its beautiful landscape and urban "forest," Gainesville is one of the most attractive cities in Florida. It is a hidden gem in North Central Florida within a few hours of major cities such as Orlando, Jacksonville, and Tampa. We are in a central location to the Gulf of Mexico and the Atlantic Ocean, providing easy access within a day's drive to beaches, nature preserves, and water-based activities. We have warm weather much of the year, allowing for year-round outdoor activities. Due to the diverse atmosphere generated by The University of Florida and UF Health Shands, the leading employers in Gainesville, Gainesville is also a wonderful place to raise a family. For more information about Gainesville, FL, please go to The Guide to Greater Gainesville. Explore Gainesville in 60 seconds Expected Salary:The starting salary range is $52,000 to $60,000, commensurate with experience.
Benefits: Health Insurance: UF participates in state and university-sponsored benefits programs for individuals, families, and domestic partners. Additionally, voluntary insurance options are available, including vision, dental, long-term disability, and more.Retirement Options: UF offers attractive retirement options, such as the Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.Leave: UF employees can access a generous paid leave plan, a sick leave pool, paid maternity/paternity leave, paid medical leave, and leave payouts.See more information on benefits here: https://benefits.hr.ufl.edu/As a state organization, you might be eligible for the Public Service Loan Forgiveness (PSLF) program. See https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service for more information Minimum Requirements:Bachelor's degree in an appropriate area and two years of relevant experience or an equivalent combination of education and experience. 

Preferred Qualifications:Two years of Human Resources Experience or two years of Recruitment Experience.Ability to be an organized self-starter.Comfortable leading professional meetings with FacultyAbility to manage multiple priorities simultaneously while adhering to deadlines.At Community Health and Family Medicine and its divisions, everyone belongs, grows, and thrives! The University of Florida is an Equal Opportunity Employer. The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment including recruitment, hiring, promotion, transfers, discipline, terminations, wage and salary administration, benefits, and training.

Special Instructions to Applicants:In order for your application for this position to be considered complete, you must upload a resume and a cover letter.Be able to transport yourself to work, meetings, and training as needed.Must have reliable transportation and be able to transport himself/herself to work, meetings, and training as needed.Be available to attend occasional 7:00 am meetings.This position consists of predominately computer work, so must be able to sit for extended periods of time.If you are a Florida resident claiming veteran's preference, please upload a copy of your DD-214 with your application for consideration.The application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required:No