Department: College of Public Health
Classification: Admin Office Specialist 3
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Payband: 03
Salary: Salary commensurate with education and experience
Restricted: Yes
Criminal Background Check: Yes
About the Department: The College of Public Health (CPH) prepares students to become leaders and shape the public's health through academic excellence, research of consequence, community outreach, and inter-professional clinical practice. The College enrolls more than 1,900 undergraduate and 1,300 graduate students in its nationally-recognized offerings. CPH Development provides strategic, active management of the fundraising efforts that support the College and student, faculty, and staff success.
About the Position: The position involves a range of responsibilities, including developing position descriptions, facilitating the recruitment process, coordinating interviews, on-boarding and off-boarding employees, and providing administrative support as needed. The incumbent collaborates closely with various teams and stakeholders to ensure the successful execution of HR-related tasks and projects. This position also assists the Human Resources Specialist as needed.
Responsibilities: Position Description Development:
Collaborates with department heads to create accurate and comprehensive job descriptions for new and existing positions; and Ensures position descriptions are aligned with organizational goals and accurately reflect job requirements. Recruitment and Selection:
Posts job announcements on relevant platforms and websites; Coordinates with search committees to schedule and organize candidate interviews; Prepares interview agendas and assists in the logistics of interview processes; and Facilitates communication between hiring managers, candidates, and interview panels. Candidate Selection and Onboarding:
Collaborates with hiring managers to finalize recruitment decisions; Extends non-benefitted job offers to selected candidates; and Assists in the onboarding process by providing necessary paperwork, information, and orientation; Off-boarding and Administrative Support:
Manages the off-boarding process, ensuring proper documentation and procedures are followed; Coordinates with relevant departments to terminate card access for departing employees; and Provides backup support to the Administrative Assistant as needed. Data Management and Systems Administration:
Enters assignment details and related information into the BANNER system for accurate record-keeping; Requests card swipe access for newly hired employees; and Processes requests to terminate card access for employees no longer requiring access. Required Qualifications: High school diploma or equivalent; Demonstrated work experience, either in the private or public sector, where the following have been acquired or developed: Communication skills for clear and effective interaction; Organizational skills for managing various tasks and deadlines; Confidentiality skills for handling sensitive information; Adaptability skills for managing change and unpredictability; and Problem solving and attention to detail skills. Communication Skills: Demonstrated verbal and written communication skills for effectively interacting with candidates, hiring managers, and stakeholders. Organizational Skills: Strong organizational and multitasking abilities to manage various projects simultaneously. Attention to Detail: Keen attention to detail when developing position descriptions and managing candidate documentation. Technology Proficiency: Proficient in using HR software, systems (such as Banner), and Microsoft Office Suite. Collaboration: Ability to collaborate effectively with cross-functional teams and adapt to changing priorities. Preferred Qualifications: Bachelor's degree in related field; and Previous experience in human resources, recruitment, or administrative support is advantageous. Instructions to Applicants: For full consideration, applicants must apply for the Human Resources Assistant at Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume.
Posting Open Date: February 23, 2024
For Full Consideration, Apply by: March 11, 2024
Open Until Filled?: Yes
About George Mason University
George Mason University is a public, comprehensive, research university established by the Commonwealth of Virginia located in Northern Virginia, outside of Washington, D.C. Mason was initially founded as a branch of the University of Virginia in 1949, and became an independent institution in 1972. George Mason University is an innovative and inclusive academic community committed to creating a more just, free, and prosperous world.
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