Hozpitality - Executive Assistant

Job summary
Provides administrative support to the Global Development Officer, coordinates team administrative tasks and supports project workRequires strong organizational and interpersonal skills, good judgment and decision-making, and a high level of self-initiativeInvolves developing alternatives, determining solutions, and making recommendations
Job seniority: mid-to-senior level
Responsibilities
• Actively manage Global Development Officer's schedule and calendar, including coordination with leaders and key stakeholders• Handle high volume email and synthesize actions needed in time sensitive situations• Respond to inquiries, provide information and follow-up based on organization knowledge and team's work• Assist in meeting planning, including logistics, interview schedules, and travel itineraries• Perform general administrative tasks such as scheduling, organizing files, and coordinating team meetings• Manage all aspects of meeting planning for the Global Development Officer, including gathering agenda items and making travel arrangements• Facilitate recurring activities involving leaders, such as all-hands meetings and department head meetings• Draft and distribute internal and external correspondence, memos, reports, and presentations• Manage cyclical administrative duties and provide financial clerical support• Handle phone inquiries and interact effectively with senior executives and vendor partners• Process invoices and conduct financial and data analysis
Requirements
• Minimum of 5 years administrative experience, preferably in Development or Marketing• Complete knowledge of administrative processes and Microsoft Office• Ability to work in a fast-paced, multitask environment• High level of professionalism, confidentiality, and independent judgment• Strong organizational, interpersonal, and communication skills• Ability to prioritize, handle changing priorities, and maintain a positive attitude• Availability to work regular business hours with overtime flexibility
Key Skills Needed
• Strong organizational and interpersonal skills• Good judgment and decision-making• High level of self-initiative• Knowledge of advanced functions of Microsoft Office• Ability to work in a fast-paced, multitask environment• Exceptional communication skills• Ability to handle proprietary and confidential information• Ability to prioritize and adapt to changing priorities