Full job description Position Information
Position Title Admissions and Financial Aid Assistant
Pay Grade Level G-9
FLSA Non-Exempt
Benefits Health, dental, vision, life, short-term and long-term disability insurance, flexible spending and dependent care accounts, health savings accounts, Michigan Public School Employees Retirement Systems, TIAA 403(b), generous sick and vacation time, paid holidays, modified summer schedule, YMCA membership, Wellness Program, tuition reimbursement and professional development support.
Department Admissions
Campus Location Escanaba
Min Salary $17.33
Max Salary $20.39
FTE 1.0
Full-time/Part-time Full-Time
Position Type Staff
Job Summary/Basic Function The Admissions and Financial Aid Assistant is responsible for supporting the Admissions and Financial Aid Departments. This position will process admission and dual enrollment applications and federal and state financial aid. The position will also provide clerical support to the Student Services personnel.
Minimum Qualifications Associates Degree in Office Systems or related field Excellent communication skills and ability to interact professionally Two years of customer service experience in a professional office setting Exceptional technology skills (i.e. Word, Excel, database, etc.) Strong attention to detail Strong organizational skills Critical thinking skills Ability to maintain confidentiality Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment. Preferred Qualifications Demonstrated experience working in an enterprise resource planning (ERP system) or database. Three years or more of customer service experience in a professional office setting. Prior work experience with processing detailed information. Months Per Year 12
Hours Worked Per Week 40
Work Schedule Typical hours are 8 AM - 5 PM with an hour lunch break.
Supervision Exercised Student workers at switchboard/front desk.
Supervision Received Works under the general supervision of the Director of Admission and the Director of Financial Aid.
Work Environment Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate, but may be loud in areas of equipment operation.
The above statements are intended to describe the general nature and level of work being performed by personnel assigned into this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Job related functions may be performed with or without accommodations.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Travel requirement Job Duties
Job Duty Provide support to the Admissions Department, Financial Aid Department, Dual Enrollment and Early College Department, and other departments as needed.
Job Duty Assist with Dual Enrollment registration, email, and intake of dual enrollment documentation.
Job Duty Assist with entering data from various sources into SIS and related systems.
Job Duty Responsible for checking, responding to, and filing incoming communication (emails, phone calls, letters, faxes, etc.)
Job Duty Assist with outreach campaigns including retrieving data, mail merges, phone/text communication efforts and assemble and coordinate informational packets.
Job Duty Acquire and maintain lists of high school student information.
Job Duty Assist with scholarship processes including communication, review and rank of applications, and database report creation.
Job Duty Assist Financial Aid department with awarding state financial aid programs.
Job Duty Pull data from SIS to assist departments for communication and decision making.
Job Duty Perform campus tours
Job Duty Assist student service events when requested.
Job Duty Manage and process student admissions applications, registration, communication and process.
Job Duty Actively supports and participates in the college's continuous improvement process. Maintain procedural manual for position related functions.
Job Duty Assist Director of Admissions, Director of Financial Aid, Director of Dual Enrollment and Early College and Vice President of Student Services with projects.
Job Duty Any other duties as assigned.
Department Information
Contact(s) Beth Berube, Director of Human Resources
Shena Meffer, Human Resources Specialist
Contact Phone/Extension Contact Email Contact Fax Posting Detail Information
Posting Number S173P
Posting Date 05/06/2024
Close Date Open Until Filled Yes
Special Instructions to Applicants Quick Link for Internal Postings Documents Needed to Apply Required Documents Resume Cover Letter
