1. Performs a variety of activities related to managing the daily operations of a unit including human resources planning, information technology, financial reporting, facility planning, research support, and compliance among other functions for a unit. 2. Administers the administrative and fiscal activities of the assigned unit; serves as liaison between the assigned unit and other University administrative offices. 3. Assigns administrative support to various functions of the unit; monitors activities of staff to ensure timely completion of assigned work. 4. Prepares and monitors budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance. 5. Plans the use of facilities in the assigned department including office space, work stations, equipment, technology needs, inventory, and office supplies. 6. Plans and facilitates training sessions for the department when new policies or practices are adopted. 7. Ensures compliance with University and federal health and safety regulations as they apply to the unit. 8. Initiates, plans and develops administrative policies for the assigned unit. 9. Contributes to long-range administrative planning for the assigned unit. 10. Implements University and departmental policies as they pertain to the administrative function of the unit. 11. Supervises and leads staff. 12. May perform other duties as assigned
Required Skill/ability 1: Strong communication skills both verbal and written. Excellent organizational skills and excellent attention to detail.
Required Skill/ability 2: Ability to manage changing priorities in a high-volume deadline environment. Proven ability to take initiative and follow through. Ability to solve problems independently and effectively.
Required Skill/ability 3: Ability to maintain strict confidentiality and work effectively with a diverse population.
Required Skill/ability 4: Demonstrated intermediate skill level in Microsoft Office, including Word, PowerPoint, Outlook and Excel.
Required Skill/ability 5: Effective coaching and communication skills to guide faculty and staff on faculty affairs policies and procedures. Ability to work with faculty and staff at all levels throughout the organization in a professional manner.
Preferred Education: Experience with faculty affairs processes. Yale administrative experience to include complex reporting systems (such as Workday).
Work Week: Standard (M-F equal number of hours per day)
Posting Position Title: Assistant Administrator 3
University Job Title: Faculty Affairs Administrator
Preferred Education, Experience and Skills: Experience with faculty affairs processes. Yale administrative experience to include complex reporting systems (such as Workday). Minimum requirement of Bachelor's Degree in related field and three years of experience or an equivalent combination of education and related experience. About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.
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