Job Title: 2024 Explore Library Clerical Assistant
Department: Student Services
Pay Grade: C100 - Current hourly rate of pay or the hourly rate of pay based on the lowest level of the salary schedule for the position they are filling, whichever is greater.
FLSA Status: Non-Exempt
Reports to: Building Administrator
Length of Service:
Tentative Training Days: May 28 & 31
Tentative Session Days: June 3-28
*All seated teachers and support staff are required to work an additional 30 minutes beyond the instructional day to assist in supervising during arrival/dismissal. This site principal will decide and communicate whether the 30 minutes will be tacked on before or after (or split between) the instructional day.
General Purpose
The job is done for the purpose/s of providing a wide variety of complex and confidential administrative and secretarial support to assigned administrator; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities for the library and school.
Essential Job Functions
Assists teachers, students and administrators (e.g. computer workstations, World Book, Gale Group database products, iPac, etc.) for the purpose of identifying resource materials for use in classroom and/or class assignments.
Maintains materials (e.g. library books, library hardware/software, media equipment and related instructional materials, etc.) for the purpose of ensuring the availability of materials in good condition when required.
Monitors student activities within the library for the purpose of maintaining a safe environment conducive to learning.
Performs circulation activities (e.g. item check-in and check-out, prepare circulation count, lists of overdue items, etc.) for the purpose of controlling the use, location and availability of items in the collection.
Processes library books, periodicals, software and related media materials (e.g. logging into master files; bar coding, shelving, weeding, producing required reports, etc.) for the purpose of providing students and staff with required materials.
Repairs books and materials for the purpose of ensuring the availability of books and library.
Responds to inquiries of students, staff and parents (e.g. availability of books, finding appropriate reference documents, status of overdue fines, etc.) for the purpose of providing information and/or direction as required.
Additional tasks as assigned.
Qualifications and Requirements
Education and Experience
High School Diploma or its equivalent.
Certificates, Licenses and Other Special Requirements
Must pass a Criminal Background Clearance.
Knowledge, Skills, and Abilities
Knowledge of basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems.
Knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; business telephone etiquette; common office machines; and concepts of grammar and punctuation; and office methods and practices.
Skill to perform multiple, technical tasks with a need to routinely upgrade skills in order to meet changing job conditions.
Skill based competencies required to satisfactorily perform the functions of the job, including: operating standard office equipment; performing standard bookkeeping; preparing and maintaining accurate records; and using pertinent software applications.
Ability to analyze situations to define issues and draw conclusions.
Ability to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment.
Ability to work with others under a wide variety of circumstances; working with data utilizing defined but different processes; and operate equipment using defined methods.
Ability to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment.
Ability to analyze issues and create action plans.
Ability to collaborate and communicate effectively with internal and external stakeholders.
Ability to apply critical thinking/problem solving to improve work processes.
Ability to maintain confidentiality; set priorities; meet deadlines and schedules; work with detailed information; and adapt to changing priorities.
Ability to set high expectations for self and others; set and monitor progress toward goals; and utilize and offer effective feedback to continuously improve.
Ability to work as part of a team; adapt to changing priorities; and apply logical processes and analytical skills.
Working Conditions and Physical Requirements
Work environment is primarily inside, where the noise and temperature levels are moderate.
The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
Must possess the physical ability to work primarily with fingers, perceive the nature of sounds, make rational decisions through sound logic and deductive processes, express or exchange ideas by the spoken word, substantial movements (motions) with the hands, wrists, and/or fingers, and discern letters or numbers at a given distance.
