Executive Secretary & Administrative Assistant

Job summary
Executive Secretary & Administrative AssistantProvide administrative support for Deputy Director, Bureau Chiefs, and other program support staffWork in an office setting with exposure to VDT and extensive computer and phone usage
Job seniority: entry level
Responsibilities
• Assisting with MCO penalty letters and contracted account auditors' documents• Routing materials to Director's Office for approval and assisting Director's Office HR Liaison• Assisting with mail merge to communicate payment to providers letters and distribution of letters• Assisting with providing phone coverage as needed for front office secretary on a rotation basis• Assisting with creation of ATRs for payment to MCOs, assigned one (1) MCO• Assisting with downloading financial reports and other documentation as needed• Tracking quarterly and annual financial reports received, cost to charge ratio logging, monthly end report, filing contracted account auditors monthly and quarterly reports• Onboarding and offboarding of new staff, submitting requests for office equipment, preparation and submission of requests for computer and program access/removals, maintenance of files on SharePoint• Download of weekly remittance advice (RA) from New Mexico Medicaid Portal, filing and preparation of RA packets• Assisting with travel reimbursement and reserving state cars for staff• Initiating tickets or any IT issues (Cherwell ticket) and assisting staff with IT issues• Scheduling meetings with internal and external stakeholders and recording meeting minutes as needed• Maintaining office supply inventory and ordering supplies from Business Operations Center
Requirements
• High School diploma or equivalent and two (2) years work experience in office administration• Clear and concise communication skills, exceptional customer service, ability to handle multiple requests and prioritize• Experience in office administration
Key Skills Needed
• Clear and Concise Communication skills• Exceptional Customer Service• Ability to handle multiple requests and prioritize requests• Experience in office administration
Benefits
• Information on Total Compensation• Covered by a collective bargaining agreement