We are searching for a persistent Executive Assistant Sr Hlth | University of Michigan - Ann Arbor to join our vibrant team at University of Michigan in Ann Arbor, MI.
Growing your career as a Full Time Executive Assistant Sr Hlth | University of Michigan - Ann Arbor is a fantastic opportunity to develop relevant skills.
If you are strong in adaptability, attention to detail and have the right experience for the job, then apply for the position of Executive Assistant Sr Hlth | University of Michigan - Ann Arbor at University of Michigan today!
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
This position is a member of the University Hospital and Frankel Cardiovascular Center (UH/CVC) Administration, administrative support team. The person in this role will primarily provide administrative and operational support to, and report directly to, the UH/CVC Chief Nursing Officer (CNO).
The successful candidate in this role will be responsible for supporting the administrative and operational work of the UH/CVC CNO. Additionally, working together with the UH/CVC Administration administrative support team, they will help ensure the overall successful administrative function of the UH/CVC Administration offices. This role requires a strong customer service focus and the ability to represent the Chief Nursing Officer in a professional manner, requiring the confidence, competence, and discretion to interact with UMHS leadership, departmental customers, and administrative professional peers. This position involves a high degree of flexibility, requiring the ability to work proactively, both independently and as part of a team, with initiative and creativity. The person in this role is joining a team whose foundation is based upon the UMHS Values of Caring, Teamwork, Innovation, Inclusion, and Integrity, and they will be expected to adopt and exemplify these values as they execute the responsibilities of this role.
Provide direct administrative support to the UH/CVC CNO and the UH/CVC Administration office through the execution of administrative and operational activities which include , but are not limited to:
Perform advanced, diversified, and confidential administrative duties in support of the UH/CVC CNO, requiring broad and comprehensive experience, outstanding interpersonal skills and independent judgment based upon experience Exercise authority as delegated, reflecting independent judgment and discretion in the performance of duties and special projects, including ensuring financial resources are utilized effectively Provide complex calendar management, exercising discretion and judgment to analyze and appropriately prioritize complicated and challenging calendars Provide administrative and operational support for hospital operating system critical functions like the daily Safety Huddle and weekly ELT Rounding Programs. Provide high-level, pro-active support for executive and other key meetings, including scheduling, meeting material and agenda content tracking and preparation, attending meetings and taking minutes and/or notes, tracking action items and decisions made, and generating all necessary follow-up correspondence to ensure work is completed as appropriate to support related meeting business, associated projects, and to prep for subsequent meetings Provide and coordinate information and materials for upcoming presentations and/or analysis Assists with designing, editing, and reviewing presentation materials for content, grammatical, and/or presentation style correction, ensuring that deadlines are met, and all materials required are correct and assembled Partner with others as a member of the UH/CVC Administration administrative support team to ensure successful overall administrative function of the UH/CVC Administration offices. As a senior member of the support team, ensure the overall administrative and functional responsibilities of the UH/CVC Administration offices are effectively and appropriately supported, workloads are transparent and balanced, and actively participate in professional development activities. May provide functional supervision for temporary administrative and project support staff Manage correspondence and communication (verbal, written, and e-mail) using independent judgment, and requiring a high degree of confidentiality, discretion, and professionalism. Develop, execute, and coordinate events, retreats, and site visits as needed, including timeline development, action items, budget planning and reconciliation, logistics, agenda planning and catering Resolve routine and complex inquiries from inception to resolution, including those regarding highly confidential matters and urgent/emergent operations issues, in a timely and efficient manner Screens/triaging telephone calls and visitors Coordinates all aspects of business travel itineraries and arrangements as business necessitates Access and appropriately utilize UM proprietary database/software systems such as M-Pathways, Finance BI (Oracle), Concur, PDS3, MReports, etc. Reconcile P-Cards and other expense reports Other responsibilities and/or projects as assigned Minimum five years of high-level, progressively responsible administrative office experience supporting executive leaders and initiatives including those with large scope, timelines, and budgets Demonstrated ability to work independently, showing sound judgment based upon experience, as well as the capability to work as part of a diverse team in a professional and collaborative manner Ability to analyze, compare, and evaluate various courses of action, and make independent decisions on matters of significance free from immediate direction. Experience with project coordination and support Must be able to analyze, manage and appropriately prioritize scheduling for extremely busy high-level executive leadership calendars Ability to assess competing priorities, manage workflow, and meet operational deadlines. The ability to handle confidential materials and situations with professionalism, sensitivity and discretion is required. Exceptional customer service skills and professional demeanor Excellent written and verbal communication skills with a high degree of interpersonal skills Exemplary attention to detail with strong proofreading and grammar skills Demonstrated strong Microsoft Office (Outlook, Word, PowerPoint, Excel) skills Familiarity with a broad range of UM proprietary applications such as Concur, Finance BI, M-Pathways Demonstrated knowledge and experience within Michigan Medicine Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.
Connections working at University of Michigan - Ann Arbor
Benefits of working as a Executive Assistant Sr Hlth | University of Michigan - Ann Arbor in Ann Arbor, MI:
? Excellent Benefits Package
? Advancement opportunities
? Leading Industry Pay
