Reports to: Business Office Team The Executive Assistant Office Manager performs various administrative tasks to assist the Business Office, Managing Director, and General Manager at MOLLIE Aspen.
Job Location: Aspen, CO
Start Date: ASAP
Employment Type: Full Time, Non-Exempt
Schedule: Monday-Friday
Category: Administrative
Wage Range: $25- $29 per hour
Responsibilities: Assist Company Owners, Managing Director and General Manager at MOLLIE Aspen as directed with routine administrative tasks. Serve as the first point of contact for the corporate office. Assist staff in preparing, compiling, and disseminating various reports, project updates, statistical information, and correspondence. Assist with data input and maintenance of various software programs. Assist with organizing and setting up special events or meetings. Maintain current filing and organization of all documents and implement new systems to increase productivity. Organize business and other licenses and assist in preparation for renewals. Ensure the corporate office is stocked with necessary supplies and maintain office equipment. Collect mail from property and business offices. Research, compile, summarize, and maintain informational and statistical data and materials. Maintain accounts payable records, updating databases to reflect changes including coding and data entry. Accounts receivable: prepare bank deposits. Updating, tracking, and entering expense reports. Assist in preparation of financial statements and reports. Maintain accurate digital and physical financial records. Solve basic business problems or accomplish day to day office tasks. Assist with the various housing projects, tenants, furniture, scheduling staffing, etc. assigned by ownership. Coordinate and schedule various business logistics, meetings, events, and other assigned tasks. Additional projects as required. Physical Demands: Must be able to lift, push and pull a minimum of 50 lbs. Must be able to stand for long periods, kneel and squat. Must be able to walk up and down stairways. Education and Experience: College degree preferred. Proficiency in Microsoft Office including excel, word, outlook, PowerPoint. Previous administrative work experience a plus but not required. High level of attention to detail preferred. Ability to work in a fast-paced environment. Ability to multi-task and prioritize responsibilities. Professional and friendly demeanor at all times. Self-started and self-motivated to get tasks done. Benefits: Annual and Seasonal Bonus Opportunities Medical/Dental/Vision Employee Assistance Program Hotel Discounts Tuition Assistance IRA Retirement Plan Paid Vacation, Sick and Volunteer Days Employee Incentive Programs Bus Passes Included For more information, contact:
HayMax Hotels is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.
