Department: Arts and Sciences Foundation-300101
Career Area: Administrative/Clerical Support
Is this an internal only recruitment?: No
Posting Open Date : 05/09/2024
Application Deadline: 05/22/2024
Position Type: Permanent Staff (SHRA)
Position Title: Public Comm Specialist - Journey
Salary Grade Equivalent: GN10
Working Title: Events and Alumni Engagement Associate
Position Number: ********
Vacancy ID: P019064
Full-time/Part-time Permanent/Time-Limited: Full-Time Permanent
Hours per week: 40
Work Schedule: Monday-Friday 8:00am-5:00pm
Work Location: Chapel Hill, NC
Position Location: North Carolina, US
Hiring Range: $50,000-$64,000
Pay Band Information: To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .
Be a Tar Heel!: A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit: As the largest unit on campus, the College of Arts and Sciences forms the academic core of the Carolina experience. Our mission is to create knowledge and discover innovative solutions to the world's greatest challenges, to educate outstanding undergraduate and graduate students, and to encourage faculty, staff and students to contribute meaningfully to North Carolina, the nation, and the world.
UNC's Arts and Sciences Foundation exists to raise philanthropic support for the highest development priorities of the College of Arts and Sciences. Under the leadership and governance of its Board of Directors, and with support from alumni and friends of the College, the Foundation works to grow and steward the College's $1.3 billion endowment. In the recent Campaign for Carolina, the Foundation team raised over $764 million, exceeding its goal of $750 million. The Foundation works collaboratively with University Development and almost every other School and Unit to maximize donor giving to the greater University benefit. Every gift to the College of Arts and Sciences and the University of North Carolina makes a positive impact.
The Arts and Sciences Foundation's mission is to enhance the College by meeting the needs of its academic departments, units, and centers; promoting teaching, research, and service; and supporting the continued development of knowledge and learning.
Position Summary: The Arts and Sciences Foundation seeks a full-time events and alumni engagement associate to assist in the coordination, execution, and management of special programs and events to cultivate and steward alumni, parents, students, and friends of the College of Arts and Sciences. This position will also assist the director of donor engagement and events in providing end to end support of event lifecycle, including but not limited to the following:
- Assisting the director of donor engagement and events in event administration strategy.
- Designing communication and event collateral, including menus, place cards, name tags and programs.
- Assisting with venue and vendor research.
- Coordinating event mailings including management of data, mail merges and printing of envelopes.
- Assisting with drafting event plans and briefings.
- Traveling to campus and off-campus venues to support event execution.
- Liaising with staff partners, guests, and vendors at events.
- Providing onsite support for registration, transportation, and event production.
- Assist with the coordination, communication and execution of prospective student visits.
The position requires someone extremely organized and able to prioritize many tasks and projects each day. This role requires keen attention to budgetary and logistical details as well as creativity, resilience, and problem-solving skills. This position also supports organizational needs for operations and events management.
This position reports to the Assistant to the Senior Associate Dean for Development and Administrative Supervisor. Minimum Education and Experience Requirements: Bachelor's degree in a discipline related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience: - Event planning: Experience in event planning, coordination, marketing, promotion, and implementation. Outstanding organization, time management, and prioritization skills.
- Office Technology: Selects, understands, and fully applies a variety of features in software programs, databases, information systems, and specialized equipment, including UNC alumni database and building technology (control panel, computer, conference calls, audiovisual components and lighting).
- Excellent written, interpersonal and oral communication skills.
- A record of being a detail-oriented team player with an ability to work independently and within a strict time frame.
- Experience with program budgets and excel spreadsheets.
- Ability to take initiative, look for new challenges, seek clarity by asking questions to solve problems
Preferred Qualifications, Competencies, and Experience: Direct event planning experience. Knowledge of the University and its physical campus. Experience working with donors, alumni and other external constituents. Experience working in a higher education institution or non-profit.Experience working with offices of Advancement, Development, Communications and University leadership in higher education preferred. Basic HTML and CSS skills as it pertains to email. Experience with Zoom, Adobe Creative Suite, Dropbox, and Paperless Post.
Special Physical/Mental Requirements : Ability to stand for long periods of time and move items 30-50 pounds with or without accommodation
Campus Security Authority Responsibilities: Not Applicable.
Special Instructions: Please note that a resume, cover letter, and list of references are required when applying to this position.
