1. Searches and verifies bibliographic data with incomplete information or source material in catalogs, reference sources, files and databases. 2. May prepare books for sale or assist with disposition of materials. 3. Prepares order forms for authorized library materials. 4. Composes and types correspondence and acknowledgements. 5. Communicates by phone and in writing with vendors and publishers to resolve problems. 6. May assign vendors and dealers. Identifies duplicates of material and prepares description of differences. 7. Instructs, revises the work and provides work direction to staff. 8. May assist in the coordination and distribution of work. 9. Performs additional clerical functions incidental to library activities.
Required Skill/ability 1: Demonstrated ability in using a variety of office productivity software, such as Excel or other spreadsheet software. Demonstrated ability to create and update spreadsheets and to work with data efficiently.
Required Skill/ability 2: Demonstrated analytical ability and problem-solving skills. Ability to meet deadlines and to exercise judgment in resolving and referring problems.
Required Skill/ability 3: Demonstrated ability to work effectively and efficiently with colleagues in a team setting, and to establish sound working relationships with people in other units and departments. Excellent analytical ability and problem-solving skills. Excellent oral and written communication skills.
Required Skill/ability 4: Demonstrated ability to manage multiple tasks and demonstrated strong organizational skills to include overseeing follow-up functions. Demonstrated ability to work effectively and efficiently with colleagues in a team setting, and to establish sound working relationships with people in other units and departments.
Required Skill/ability 5: Demonstrated ability using integrated library systems for technical services operations. Demonstrated ability interacting with serials management systems. Familiarity with acquisitions serials policies and practices and online serials managements systems.
Preferred Education: Proven experience using online collaboration tools. Demonstrated experience in identifying and resolving complex problems associated with vendors, purchase orders and invoices.
Work Week: Standard (M-F equal number of hours per day)
Posting Position Title: Acquisitions Assistant 2
University Job Title: Continuations Management Assistant
Preferred Education, Experience and Skills: Proven experience using online collaboration tools. Demonstrated experience in identifying and resolving complex problems associated with vendors, purchase orders and invoices. Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education. About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.
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