Complaints CoordinatorJob Ref: 101637
Category: Member Services
Department: CALL CENTER
Location: 50 Water Street, 7th Floor, New York, NY 10004
Job Type: Regular
Employment Type: Full-Time
Hire In Rate: $50,000.00
Salary Range: $50,000.00 - $55,000.00
Empower. Unite. Care.MetroPlusHealth is committed to empowering New Yorkers by uniting communities through care. We believe that Health care is a right, not a privilege. If you have compassion and a collaborative spirit, work with us. You can come to work being proud of what you do every day.
About NYC Health + HospitalsMetroPlusHealth provides the highest quality healthcare services to residents of Bronx, Brooklyn, Manhattan, Queens and Staten Island through a comprehensive list of products, including, but not limited to, New York State Medicaid Managed Care, Medicare, Child Health Plus, Exchange, Partnership in Care, MetroPlus Gold, Essential Plan, etc. As a wholly-owned subsidiary of NYC Health + Hospitals, the largest public health system in the United States, MetroPlusHealth's network includes over 27,000 primary care providers, specialists and participating clinics. For more than 30 years, MetroPlusHealth has been committed to building strong relationships with its members and providers to enable New Yorkers to live their healthiest life.
Position Overview
The Complaints Coordinator provides comprehensive customer service to members, providers, and prospective members. The primary responsibilities include but are not limited to documenting all customer contacts into the tracking system, process complaints, assisting supervisory staff with complaints review, handle escalated issues and assist the management team with specialty projects.
Job DescriptionPerform reviews of complaints and correctly determine and enter complaint review results per the regulatory requirements for Complaints.
Have a full understanding of the complaint handling process from initiation/acknowledgement to closure/resolution.
Create complaint reports and enter initial complaint log details
Inform appropriate members of the management team about patterns in complaints that are averse to the plan.
Utilize other experts as needed to ensure clear understanding / investigation of applicable issues
Perform complaint related investigations
Investigate complaint details to determine root cause
Complete a Complaint Summary report of complaints being worked on and identify if Corrective / Preventive Action is required
Process and close complaints in a timely manner
Update complaint log with closure details
Assist specialist with escalated issues: i.e., transportation requests, specialty appointments
Assist management staff with special projects: i.e., PCP monthly projects (IT-Assignments, PCP error reports)
Record and respond to all Customer contacts and update in tracking system. Manage and ensure appropriate follow-up and closure for all customer contacts
Provide on-site as well as telephone orientations to new and existing members
Process and resolve complaints and record given information in the system
Assist members with the selection and assignment of PCP's
Update all member demographic changes
Provide all benefit/service-related information to members, perspective members and providers
Perform retention efforts for all lines of business
Assist with the handling of overflow Medicare calls, special projects, and outreach projects
Handle roster Inquiries
Handle disenrollment inquiries from members, providers and regulatory agencies
Handle provider inquiries
Respond to all claim billing inquiries from providers and members.
All other duties and special assignments as assigned by the Complaints Supervisor and Manager
Minimum QualificationsBachelor's degree required; and
1 year of relevant call center experience including experience with reviewing/resolving complaints; or
A satisfactory equivalent combination of education, training, and experience.
Professional Competencies Integrity and Trust
Customer Focus
Functional/Technical skills
Written/Oral Communication
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