Job SummaryThis position will provide administrative support to various Departments, Department Chairs/Directors, faculty, staff, and students in a wide variety of areas, including budgeting and finance, communications, scheduling, and record keeping. The Administrative Support Coordinator also acts as a customer service specialist for its constituents: faculty, staff, students, and the public-at-large. This position may support multiple department units simultaneously, and the various units supported can be complex in nature, requiring the ability to quickly learn the intricacies of each department and make independent decisions about the proper course of action on various tasks."Key ResponsibilitiesBudget and Financial – Independently carries out data entry tasks for recording expenditures. Reconciles funds monthly, reporting any discrepancies to the Dean's office and maintaining an accurate balance of funds.Administration, Communications, and Customer Service – Serves as a liaison between students, faculty, administrators, and the public, which includes answering phones and greeting Department visitors, and possesses the ability to independently solve customer problems and identify appropriate resources.Personnel Support & Coordination – Provides administrative support to the Chair/Director for the recruitment process of faculty, staff, student assistants, and independent contractors, adhering to CSULB/CHHS policies and procedures.Record Keeping & Inventory – Maintains all department data, including but not limited to personnel, grant, accreditation, and student data, as needed per CSULB and CHHS policy or based on the needs of the department.Class Scheduling Support – Assists Chair/Director in tracking faculty schedule availability and preferences. Enters scheduling data into database and runs reports relative to faculty and classroom resource allocations.Knowledge Skills and AbilitiesKnowledge of various Microsoft Products, including Microsoft Office. Microsoft Excel experience and skills are required. Experience in PeopleSoft and SharePoint are highly preferred.Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each student and assist in achieving the university's commitment to a "vision of excellence."Education and ExperienceEquivalent to five years of administrative support experience required. Experience with purchasing and managing a budget preferred.Physical SummarySedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).DepartmentCollege of Health and Human ServicesClassificationAdministrative Support Coordinator IICompensationSalary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.Hiring Range:$3,865 - $5,000 per month commensurate with candidate's education, experience, skills, and training.CSU Classification Salary Range:$3,865 - $6,336 per month.BenefitsExcellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.Time Base1.0 time-base, 40 hours per week.Duration of AppointmentThis is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.Application ProceduresClick Apply Now to complete the CSULB Online Employment Application.PLEASE FILL OUT THE APPLICATION COMPLETELY.It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. Additional InformationA background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.Equal Employment StatementCalifornia State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.AccommodationsWe provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact ****** .Out of State Employment PolicyCalifornia State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.As of January 1, 2022 theCSU Out-of-State Employment Policyprohibits the hiring of employees to perform CSU-related work outside the state of California.
