Assistant to the Executive Director (Administrative Specialist 2) Location Hybrid remote in Salem, OR : Initial Posting Date: 03/11/2024 Application Deadline: 03/18/2024 Agency: Department of Consumer & Business Services Salary Range: $3,619 - $5,483 Position Type: Employee Position Title: Assistant to the Executive Director (Administrative Specialist 2) : Our mission... To protect and serve Oregon's consumers and workers while supporting a positive business climate. The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate.. This position is with the newly established Universal Health Plan Governance Board (Board) within the Department of Consumer and Business Services (DCBS). The objective of the Board is to create a comprehensive plan to finance and administer a Universal Health Plan that is responsive to the needs and expectations of the residents of Oregon by: (a) Improving the health status of individuals, families and communities; (b) Defending against threats to the health of the residents of this state; (c) Protecting individuals from the financial consequences of ill health; (d) Providing equitable access to person-centered care; (e) Removing cost as a barrier to accessing health care; (f) Removing any financial incentive for a health care practitioner to provide care to one patient rather than another; (g) Making it possible for individuals to participate in decisions affecting their health and the health system; (h) Establishing measurable health care goals and guidelines that align with other state and federal health standards; (i) Promoting continuous quality improvement and fostering interorganizational collaboration; and (j) Focusing on coverage of evidence-based health care and services. What's in it for you: Rewarding work in a productive and creative environment Colleagues who are passionate about public service Work/life balance, 11 paid holidays a year, and a competitive benefits package Advancement and learning opportunities that will help grow your career with the State of Oregon Possible eligibility for the Public Service Loan Forgiveness Program This position is eligible for hybrid remote work on a part-time basis once the incumbent has gained the proficiency to perform work independently. However, regular, scheduled office hours are also required. For a complete listing of the duties and responsibilities of this position, please review the position description by clicking here . Here's what you need to qualify: Minimum Qualifications: Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis OR An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis OR An equivalent combination of education and experience Requested Skills: Knowledge and aptitude to use Word, Excel, Outlook, Adobe and other computer software systems such as various virtual meeting platforms Knowledge of public meetings, public records, and state financial policies Ability to keep information confidential Skill in formatting, producing, and revising correspondence, meeting minutes, and other documents. Skill in organizing work efficiently and exercising independent judgment in making appropriate decisions Skill in proofreading documents and correspondence for finalization Attention to detail Ability to facilitate meetings and committees and work with people who have diverse interests Ability to communicate effectively and collaboratively, both orally and in writing, to a broad spectrum of executive, management, professional, technical and support staff within the Department, other state agencies, and the public The person holding this position must have the ability to work with a high degree of initiative and autonomy, as well as work in teams and small-work groups. The person in this position must be able to communicate well with people of diverse backgrounds. Application information: A resume and cover letter are required for this job posting. Please attach them in the "Resume / CV" section of the application. Please ensure that you clearly demonstrate in your application materials that you meet the qualifications listed and that you follow all instructions carefully. Only complete applications received by the posted application deadline date will be considered. You may be asked to submit a skills assessment, a writing sample, or a video interview as part of the application screening process. Additional information: The successful candidate must have a valid driver's license and a satisfactory driving record. Before an offer of employment, DCBS may request that you provide an official driving record. This position is subject to a fingerprint background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. Helpful links and contact information: Learn more about DCBS Understanding the State Application Process Help and Support webpage For more information you may contact us by e-mail at or by phone at . DCBS is fully committed to attracting, retaining, developing, and promoting the most qualified candidates without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, or veteran status. For more information, please visit our diversity, equity and inclusion webpage .
