Job Description and Duties The Assistant Human Resources Officer is the first line supervisor for analytical staff responsible for the full-range of personnel management programs administered by OLC Human Resources. Under direction of the Human Resources Officer, the incumbent is responsible for directing and managing a team of Staff and Associate Personnel Analysts in the Performance Management and Classification/Recruitment Units. Typical duties include, but are not limited to: Provide staff leadership; coordinate staff training; give staff feedback; and oversee project and staff work. Develop, recommend, and implement human resource policies and procedures. Review organizational structure, position classification, and salary level analyses. Recommend appropriate course of action to the Human Resources Officer and the Chief Administrative Officer on adverse actions and other employee issues. Monitor administration of civil service recruitments and exams. Manage the creation of and provide human resources training to employees. Personally perform the more sensitive and complex personnel management activities. Serve as a technical resource/expert in the above mentioned areas; represent the OLC in meetings and negotiations on sensitive and significant issues with the California Department of Human Resources, State Controller's Office, and State Personnel Board. Act as backup to the Human Resources Officer in their absence, and may act as lead over the Transactions Unit and other professional and clerical staff when needed.
You will find additional information about the job in the .
Special Requirements Do not include any confidential information on any documents you submit for a job vacancy, such as your STD 678, resume, or school transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your social security number, birthdate, student identification number, driver license number (unless required), examination results, LEAP status, marital status, and age. (Note confidential information on the first page of the application submitted online through your CalCareers account will be redacted automatically upon submission.) (STD 678):
Application must be complete and include dates and hours worked; contact names and phone numbers of supervisors; and a description of the duties performed for each position held. Reference to a resume (i.e., "See Resume") in place of a description of the duties performed will not be accepted.
School Transcripts:
When using education to qualify, unofficial transcripts must be submitted. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. If selected for appointment, official transcripts will be required.
Statewide Examination(s):
Staff Services Manager I Statement of Qualifications:
See "Required Application Package Documents" section below.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Experience working for the state in a human resources office, overseeing classification studies, conducting recruitments and examinations, and consulting on employee performance issues. Benefits All OLC employees are excluded from collective bargaining, and therefore, receive enhanced benefits, such as CoBen benefit allowance, employer paid life insurance, additional vacation/annual leave, and are not subject to State Disability Insurance payroll withholding. Additional information can be found on CalHR's website under California State Civil Service Employee Benefits Summary .
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - All applicants must submit a Statement of Qualifications (SOQ). An SOQ is a narrative discussion describing how the candidate's education, training, experience, and skills meet the desirable qualifications for the position as listed in this bulletin.
Additionally, candidates must describe what they believe to be the most important change in human resources in the last five years.
The SOQ should document each candidate's ability to present information clearly and concisely in writing. The SOQ must be typewritten and single spaced, use no less than 12-point font, and be no more than two pages in length. The SOQ will be reviewed for content, spelling, grammar, readability, and presentation.
Application packages without an SOQ will not be considered.
