Job SummaryUnder the supervision of the Department Chair, provides general office and administrative support for faculty, staff, and students of the Bob Cole Conservatory of Music (BCCM); maintains prospective student recruiting/audition software, coordinates multiple prospective music student audition days, coordinates with the University admission office. Manages the room schedule and assists faculty and students with their room scheduling needs; maintains a database of current students that will allow area directors to track their students and their progress towards completion of the program.Key ResponsibilitiesMaintains and updates prospective student recruitment/audition software - Prepares packets for incoming students and organizes mail merges as needed.Coordinates planning and reporting on major audition days for incoming students - Liaison with Enrollment Services and International Admissions to assist incoming freshmen and transfer students with admission processes and coordinate exemption requests.Oversee room scheduling for adjunct professors and students - Maintains department's internal scheduling assignments for rehearsals, student degree recitals, lessons, and performances.Provides general office and administrative work in support of the daily operations of the BCCM -Answers phones and take phone messages; assists walk-in traffic by providing accurate and complete curricular, academic, and performance information to students, campus, and surrounding communities.Knowledge Skills and AbilitiesAbility to prioritize responsibilities, meet deadlines, handle multiple tasks and be a team player. Knowledge of computer systems for word processing, spreadsheets, campus e-mail, database maintenance and entry, and student records access. Excellent interpersonal and communication skills.Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."Education and ExperienceEquivalent to four years of administrative support experience required.Experience with music auditions, rehearsals, and performances preferred.Physical SummarySedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).DepartmentMusicClassificationAdministrative Support Coordinator ICompensationSalary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.Hiring Range:The hiring range for this position is $3,680 - $3,728 per month commensurate with candidate's education, experience, skills, and training.CSU Classification Salary Range:The CSU Classification Salary Range for this position is $3,680 - $5,783 per month.BenefitsExcellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.Time Base1.0 time-base, 40 hours per week.Duration of AppointmentThis is a temporary position for 3 years with no permanent status granted. Temporary assignments may expire prior to the ending date.Application ProceduresClick Apply Now to complete the CSULB Online Employment Application.PLEASE FILL OUT THE APPLICATION COMPLETELY.It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. Additional InformationA background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.Equal Employment StatementCalifornia State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.AccommodationsWe provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact ****** .Out of State Employment PolicyCalifornia State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.As of January 1, 2022 theCSU Out-of-State Employment Policyprohibits the hiring of employees to perform CSU-related work outside the state of California.
