[Position]
Administrative Supervisor [About Our Client]
Confidential [Job Summary]
This position plays a pivotal role in the administrative and operational efficiency of the company. Reporting directly to the CFO and Accounting Manager, the role serves as a dynamic resource across various departments, offering substantial support and guidance. The incumbent is responsible for managing and enhancing the full spectrum of general operations, including human resources, IT and facilities. Core responsibilities encompass guiding employees through complex situations, innovating administrative processes, ensuring legal and organizational compliance, and overseeing budget management. The role also involves significant interaction with interdepartmental projects, recruitment, training, policy implementation, and executive support. This position is crucial in maintaining the smooth running of our company's administrative functions and providing comprehensive support to executives and team members alike. [Job Description]
KEY PERFORMANCE INDICATORS: Leadership Conflict Resolution Interpersonal Skills Time management Skills Problem-solving Accuracy and Quality of work performed. ESSENTIAL DUTIES AND RESPONSIBILITIES: Primary
- Guide employees through complex issues and conflict resolution.
- Innovate administrative processes for enhanced efficiency and effectiveness.
- Interpret complex legal statutes and regulations for support services.
- Entails proactive management of office contacts, diligent review and support of legal documents.
- Maintain compliance with organizational policies and procedures.
- Coordinate and optimize scheduling for meetings, events, and travel arrangements.
- Oversee departmental budget management and fiscal discipline.
- Collaborate interdepartmentally for timely, within-budget project completion.
- Manage the full spectrum of recruitment, from interviewing to hiring.
- Organize employee orientations and training programs.
- Communicate organizational policies and work procedures to staff.
- Keep accurate records of inventory, personnel, orders, supplies, and maintenance.
- Enforce company policies among employees, including disciplinary actions.
- Uphold quality standards, meet deadlines, and rectify procedural discrepancies.
- Implement corporate policies and advise on procedural enhancements.
- Prepare reports and documents; offer managerial recommendations for improvements.
- Update the employee handbook and communicate policy changes.
- Manage insurance and risk management renewal processes, including handling Certificates of Insurance.
- Provide administrative support, including communications, and executive assistance.
- Perform other duties as assigned. [Qualifications]
To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, ability and/or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Certification/Licensure: Bachelor's degree in related area and/or equivalent experience/training Experience:
- A minimum of five (5) years of general office experience in a fast-paced environment.
- At least 3 years of supervisory experience, required. (An administrative setting, preferred.) Skills/Competencies:
- Ability to work independently, with little or no supervision while still providing a team orientated attitude.
- Professional verbal and written communication skills.
- Organized, detail-oriented, possess excellent written/verbal communication skills.
- Proficient working knowledge of MS Office Suite, especially Microsoft Excel and Access.
- Ability to handle multiple tasks and priorities.
- Relates well to others and builds trust.
- Professional verbal and written communication skills.
