The Administrative Services Coordinator II will perform diversified clerical and administrative duties to support the Office of Philanthropy and provide direct support to department leadership (including Vice Presidents and Assistant Vice Presidents). The incumbent will assist with scheduling, production of materials such as presentations, and will provide logistical support to the Kennedy Krieger Foundation board of directors. This position will also serve as backup to other administrative staff, and will be cross-trained on timekeeping and expense management to provide these functions as needed.
Provide administrative support for department leadership, including vice presidents and assistant vice presidents. Assist with the planning, coordination, scheduling, and logistics of meetings, events, and tours with internal and external constituents. Assist with the production, review, and editing of materials (e.g., correspondence, presentations, reports, charts, etc.) for donors, prospects, and a variety of other audiences. Provide support to the Kennedy Krieger Foundation board of directors, including taking meeting minutes, distributing information, and coordinating meetings. Provide virtual and on-site support for donor events, including coordination of RSVPs, attendee lists, and name tags. Provide assistance with sorting, editing, and performing mail merges of mailing lists and lists of prospects/donors. Assist with the maintenance and entry of notes and other data into Raiser's Edge NXT and other relevant databases as needed, including donor actions and removal requests. Serve as backup to the departmental timekeeper for the Office of Philanthropy, entering, adjusting, and approving entries in the payroll system when needed due to the timekeeper's absence. Serve as backup for expense management. Prepare and process check requisitions and reimbursements for the Office of Philanthropy as needed. Perform routine administrative functions in collaboration with other administrative staff, including, but not limited to, greeting visitors, monitoring the departmental voicemail and general e-mail box, and relaying information in an accurate and timely fashion. Assist the Special Events team in managing event participants in DonorDrive (online fundraising platform). Coordinate virtual meetings, including set-up and dissemination of meeting invites and information, assistance with launching hybrid meetings and virtual presentations, and seeking tech support for A/V set up in the conference room as needed. EDUCATION: High School diploma or GED required. Associate's degree or higher is preferred. EXPERIENCE: Minimum of three to four years of experience in an administrative role required. Professional office experience is desirable.
