Full job description Job Summary: Coordinate the daily office operations through various activities such as report compilation, composing correspondence, scheduling meetings and providing information to the public. Handle differing situations, problems and deviations in the work of the office according to the supervisor's general instructions, priorities, policies and program goals.
Essential Functions: 20% Coordinate daily operations, compile information for reports and process paperwork and forms. Compose and sign routine correspondence in own or supervisor's name. Coordinate personnel and administrative forms, which may be confidential at times, for the office and forwards for processing. Interpret policies and procedures for students and faculty. Investigate and respond to concerns raised by students and faculty.
20%-40% Operate computers, using various software packages and other office equipment. Prepare mailings, meeting minutes and presentations in addition to typing and proofing copies, publications and other documents. Act as liaison between the department and the University community through the preparation of correspondence and scheduling of appointments.
5%-10% Organize meetings and special events, provide assistance in program planning and coordinate travel arrangements when necessary.
10%-20% Perform various clerical tasks including answering phones and directing calls, distributing mail, managing calendars/scheduling, and responding to inquiries or complaints from students, faculty or the general public.
5%-10% Establish organization within the office through the maintenance of office records and filing systems. Process requisitions for office supplies/equipment and monitors the receipt and payment of orders.
5%-10% Train and supervise student assistants.
Education: Requires high school diploma or GED.
Experience: Requires a minimum of 2 years experience in office/clerical procedures. Working knowledge of basic office equipment and computer applications including word processing, spreadsheet and database software packages required. Typing and editing, strong interpersonal, and organizational skills required. Ability to work independently and exercise considerable judgment in coordinating activities and managing telephone calls and visitors required.
Additional Position Information: Application Deadline: May 17, 2024
Compensation : This is a Union position with a salary Grade of 115. Salary determination is subject to the SBU Collective Bargaining Agreement. Hiring rate for this position is $15.00.
All staff and eligible non-bargaining unit faculty have the option to request a Flexible Work Arrangement (FWA).
Application Instructions: In order to be considered for this position, please attach your resume, cover letter and a list of three professional references.
FLSA Status (exempt/nonexempt): United States of America (Non-Exempt)
Union Affiliation (if applicable): Staff Bargaining Unit
For assistance with your application or attachments, please contact the Human Resources representative listed: Judy Casserman
Email: ________________________________________________________________________
Background Check Statement The University of Akron is committed to providing a safe environment for all students and employees. The University endeavors to protect the health, welfare and safety of all students, employees and visitors on our campus. As such, all offers of employment with The University of Akron are contingent upon verification of credentials, and satisfactory completion of a criminal background check. Some positions may require additional credit investigation and a pre-employment driving record search.
Non-Discrimination Statement The University of Akron is an Equal Education and Employment Institution. View our Non-Discrimination Statement for more information. Equal Opportunity Employer, including disability/veterans.
State of Residence Statement It is the expectation of the University of Akron that all work performed as an employee of the University will be performed in Ohio.
Job Type: Full-time
Pay: From $15.00 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
Day shift Monday to Friday Education:
High school or equivalent (Required) Experience:
office/clerical: 2 years (Required) Ability to Relocate:
Akron, OH: Relocate before starting work (Required) Work Location: In person
