About the opportunity: SWCA Environmental Consultants has an opportunity for an Administrative / Logistics Support Professional (HR Title: Administrative Specialist) to join our multi-disciplinary team in Reno, NV. This individual will need to be able to prioritize and multitask with minimal supervision.
This position may be filled at a full-time (40 hours per week) or part-time capacity (20+ hours per week). The ideal candidate should be able to work M-F; 4-5 hours per day (or more); preferably 8am-1pm or 9am-2pm. Schedule is flexible although a consistent schedule is preferred.
Our Reno office offers a dynamic work environment and specializes in Natural Resources, Cultural Resources, and Permitting.
Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission.
What you will accomplish: Answer incoming phone/email requests for administrative support both internally from employees and externally from clients. Administrative tasks such as office supply orders, mail/FedEx, picking up groceries, maintaining break room, meeting coordination, and other office-related tasks. Coordinate both onsite and offsite office, community events and volunteer opportunities as part our SWCA Gives Back program. You will onboard new employees and offer on-site orientation. Setup desks for new hires with monitor, laptop, keyboard and mouse. Coordinate shipping and receiving of equipment. Manage office equipment, vendors and act as a point of contact with property management. Collaborate with corporate departments as directed. Logistics duties will include organizing safety gear, securing travel, outgoing and incoming forms and data, tracking expenditures and reconciling billing. You will serve as the Office Safety Representative and manage health and safety compliance tasks, scheduling training courses, and monthly reporting. Maintain office vehicles (preventative maintenance/car washes/coordinate repairs/claims), as well as securing rental vehicles from a branch location. Experience and qualifications for success: Excellent attention to detail, ability to follow through on assigned tasks, and ability to multitask in a fast-paced environment. Ability to work a flexible schedule, that may include evenings and weekends, in a safe and productive manner. Ability to maintain a positive attitude in a dynamic work environment. Ability to work independently and as a member of a team with excellent team collaboration skills. Excellent communication and organizational skills. Familiarity with Microsoft Office Word and Excel. Must have a valid driver license. Preferred candidate will have organizational skills and have demonstrated in MS-Office, MS-Outlook, and Internet/Intranet technologies; Smartsheet and Google Earth familiarity a plus. Able to work independently and collaborate with a variety of colleagues. SWCA Environmental Consultants is an established and flourishing environmental firm, providing a full spectrum of environmental compliance services. SWCA is an employee-owned company composed of environmental professionals who specialize in natural and cultural resource management, environmental planning, and regulatory compliance. With offices across the United States, SWCA is one of the largest environmental compliance companies and consistently ranks among Engineering News-Record's Top 200 Environmental Firms. We offer a team-oriented work environment, and a competitive compensation and benefits package, including an employee stock ownership plan (retirement) for full-time, regular employees. Some benefits are also available to on-call, temporary or part-time employees. If you would like to contact SWCA regarding the accessibility of our website or need assistance completing the online application process due to a disability, please email or call . This contact information is for disability accommodation requests only. All other inquiries will not receive a response. SWCA is committed to salary equity and salary transparency for all its employees. In alignment with this commitment, SWCA posts good faith pay ranges on all its advertised job postings to promote pay equity and transparency. An employee in this Reno office based position should expect an hourly wage of $19.00-24.50/hour. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law. Regular-status employees are also eligible for performance bonuses. Candidates are also encouraged to consider SWCA's Total Rewards package, which includes a competitive Benefits package, forward-thinking workplace flexibility, outstanding corporate culture, award-winning career development, and more. EOE - women, minorities, individuals with disabilities and veterans are encouraged to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success. SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA's continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers. #LI-NP1
