UCSD Layoff from Career Appointment : Apply by 02/28/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants : Apply by 03/11/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.
DESCRIPTION The Administrative Coordinator will serve as a key resource for the coordination, administration, organization and management of the day-to-day operations, including support school faculty leadership. Liaison with faculty, campus officials, students, and central campus offices. Responsible for the management and administration of highly sensitive and confidential material. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations.
Applies professional concepts to conduct analytical studies or projects of moderate scope and complexity to address a variety of policy, research and procedural issues. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations.
MINIMUM QUALIFICATIONS Six years of related experience, education/training, OR an Bachelor's degree in related area plus two years of related experience/training.
Working knowledge of common organization- or research-specific and other computer application programs. Must have knowledge and/or experience working in a scientific, research and academic setting.
Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. Strong writing and editing skills to compose, proofread, and to review copy for correct grammar and format, completeness, etc. for self or others, for a wide range of documents and needs. Demonstrated experience in interacting with a variety of personalities at all levels of the organization, exercising tact, mature judgment, diplomacy and flexibility to promote positive working relationships and job effectiveness.
Proficient in ability to use discretion and maintain all confidentiality.
Demonstrates ability to use sound judgment in responding to issues and concerns. Demonstrated ability to act on initiative and exercise independent judgment in executing a wide variety of functions and maintaining absolute reliability in handling confidential and sensitive matters.
Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail. Strong analytical and critical thinking skills to identify problems and develop innovative solutions. Ability to examine and question policies, processes, and procedures in order to gain a stronger understanding of, as well as to offer recommendations for improvements to such items/issues.
Proficient in ability to multi-task with demanding timeframes. Strong time management, organizational and follow-up skills to prioritize and complete tasks and projects within set time lines. Ability to work under pressure to meet tight deadlines and adapt to changing priorities. Strong decision-making skills to effectively respond to unexpected events and crises.
Working knowledge of applicable policy analysis techniques. Working knowledge of state and federal grant applications, proposals, submission and report requirements. Ability to maintain flexibility to redirect efforts when priorities change.
Demonstrated strong project management and administrative knowledge, skills, and experience in a fast-paced, constantly changing, decentralized, growing organization.
Proven ability to develop, analyze and carry out program and project objectives and work with others in achieving organizational goals. Ability to research, gather and organize information to produce concise reports using various resources.
Advanced skills using Word, Excel, Power Point, or similar programs; email systems; extensive website and on-line skills. Fast, accurate typing and word processing skills. Ability to perform detailed work with accuracy and in the time period required.
Proven ability to coordinate large meetings or conferences. Demonstrated experience making complex travel arrangements and preparing reimbursement.
PREFERRED QUALIFICATIONS Prefer knowledge and experience with UCSD on-line and web based accounting systems (BLINK, FinancialLink, etc.) SPECIAL CONDITIONS Employment is subject to a criminal background check.
Must be willing to work in or near a laboratory environment.
Occasional evenings and weekends may be required.
Must be able to work various hours and locations based on busines About University of California San Diego
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.
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