We are on the lookout for an organized Administrative Assistant II to join our vibrant team at Dynamics ATS in Quality, KY.
Growing your career as a Full Time Administrative Assistant II is a terrific opportunity to develop productive skills.
If you are strong in creativity, leadership and have the right mindset for the job, then apply for the position of Administrative Assistant II at Dynamics ATS today!
Administrative Assistant II JOB-******** Anticipated Start Date June 26 , 2023
Location Florham Park, NJ
Type of Employment Contract to Hire
Employer Info Building a sustainable future through chemistry is our client's mission. Using their global footprint, they focus on social responsibility, innovation, sustainability, and environmental protection. Thanks to their expertise, they contribute to an enhanced quality of life for everyone.
Job Summary For those interested in Administrative Assistant II role, then this is the perfect job for you. The Administrative Assistant provides a range of diversified and confidential administrative support services to a group of attorneys within the Legal Department. The incumbent will provide administrative support to the team through comprehensive knowledge of organizational policies, practices and procedures, and assembles, prepares and distributes a variety of confidential information.
Job Description Calendar Management – Meeting scheduling/coordination/preparation as needed Domestic & international travel arrangements and expense reporting(including visa, permits) Coordination and preparation of various documents, reports, contracts and presentations for attorneys within group Develop and implement systems and methods for efficient management of office operations (e.g., establish and maintain filing systems, ensure incoming and outgoing mail and phone calls are handled properly and urgent items are addressed promptly) Ability to create and maintain spreadsheets and databases, generate reports and documents Invoice processing (Workcycle) Assist with eBilling (Ascent) as related to legal matters, as necessary Handle the needs of the teams (new hire onboarding, order office supplies, etc.) Manage projects and special requests on top of daily responsibilities Skills Required 4+ years of administrative experience in a corporate or law firm environment Highly proficient in MS Office Suites software, including Outlook, PowerPoint, and Excel
Must have excellent communication skills and the ability to work under minimal supervision, as well as in a team environment Multi-task oriented and able to manage tight deadlines Demonstrated ability to handle confidential information appropriately.
Must be able to interact effectively with all levels of personnel. Excellent verbal and written communications skills Excellent interpersonal skills to efficiently assist internal / external customers. Must be a self-starter, able to work independently and to thrive in a fast-paced environment. Flexible and able to work in a team environment Excellent organizational skills and attention to detail. Must be able to coordinate and prioritize diverse activities to meet critical deadlines. Flexible and open to learning new technologies to improve efficiency Education/Training/Certifications High School Diploma Additional Requirements Experience in using SAP a plus Experience in the legal field a plus SCHEDULE: Hybrid role (3-4 days/week on site) M-F 9:00am - 5:00pm Pay Rate/Salary Starting at $20.00 per hour Benefits of working as a Administrative Assistant II in Quality, KY:
? Excellent benefits
? Opportunities to grow
? Attractive package
