Administrative Assistant for Major Gifts TeamPosition Overview: The University's Office of University Advancement is seeking a full time administrative assistant to support the major gifts team. This full-time position will provide direct support to the Senior Director of Major Gifts, six gift officers, and the Donor Relations Specialist in day-to-day operations of the office as a liaison, assistant, and support staff member.
Responsibilities: Maintain a good understanding of the value of fundraising, public relations, customer service, and stewardship on behalf of the University. Act as a liaison for the senior director and major gifts team in maintaining a positive image for the Office of University Advancement and the University of Evansville. Process sensitive information and respect the confidentiality of the same.Communicate well in person and by telephone with all constituencies, particularly prospective donors, trustees, alumni, and University staff members. Assist major gifts officers with administrative tasks associated with donor support documents, travel arrangements and itineraries, as necessary.Provide administrative support to the Donor Relations Specialist for all donor events and stewardship communications.Provide assistance, where needed, with all fundraising activities as they relate to the goals and objectives of the senior director. Assist the senior director in maintaining the budget, including the paperwork for tracking payables, for assigned budgets. Assist the major gift officers in processing and managing their procurement cards as needed. Maintain the senior director's calendar and filing system. Review and manage daily mail and correspondence. Anticipate and manage scheduling details and conflicts on behalf of the senior director.Prepare correspondence, reports, gift agreements, and other necessary documents.Manage incoming calls and messages for the senior director and return calls as appropriate. Assist the senior director with various Office of University Advancement functions related to personnel and office management.Work with various software packages including Word, Excel, PowerPoint, and the Advancement CRM system. Perform other duties as assigned by the senior director of major gifts.Qualifications: Required: high school diploma, three years experience in office management
Preferred: some college or a bachelor's degree, five years experience in higher education or non-profit office management, Familiarity with Microsoft Office suite.
