Administration Coordinator

Proactive diary management Extensive and proactive planning of travel arrangements, including flights, accommodation, airport transportation, car bookings, trains etc. (preparing travel packs / itineraries) Internal/external meeting arrangements and support Facilitating contracting: Statement of Work, purchase order creation, invoice resolution and other financial administration On-boards new starters (ordering IT equipment, setting up key meetings, assigning a buddy etc) Support preparation of presentation materials for department head and prepare agendas and minutes Working collaboratively with the wider Client PA/admin team to provide specialist project based administrative support when required Maintain databases and distribution lists Essential skills: Over five years of relevant Personal Administrator Experience Excellent communication skills and organisation skills Attention to detail, working to consistently deliver to a high standard. Good business awareness with sensitivity to highly confidential information Track record of handling and resolving challenges quickly and efficiently Experience of a variety of software/systems, including online meeting systems Ability to think beyond boundaries of own job, challenges status quo and seeks opportunities for continuous improvement. Excellent team working, networking and influencing skills and ability to engage relevant Client staff and leaders in developing solution. Desirable skills: Experience of working in a global corporate organisation Experience in event and conference management