I. BASIC FUNCTION The Accounts Receivable Clerk is a collaborative team player responsible for providing timely and accurate invoicing to customers by researching all required pertinent and application information as assigned. The Accounts Receivable Clerk must be a highly organized, detail oriented, and motivated team player with excellent communication and accurate data entry skills who provides quality service to internal and external customers and can handle confidential information.
II. MAJOR RESPONSIBILITIES Perform billing responsibilities to ensure workflow for the department is balanced to achieve our goals of timely and accurate customer invoicing.
Review orders that are prepared to be billed for accuracy, investigate issues, and obtain approvals as needed.
Maintain an awareness of the contract terms and specifications for assigned customer as related to billing.
Generate accurate and timely invoices, performs quality review, and distribute invoices to customers.
Process information required to invoice customers for rebillable expenses.
Execute collection responsibilities to ensure the Company receives customer payments.
Monitor the aging of assigned customer accounts and identify overdue invoices.
Contact customers with overdue invoices to request a status of payment.
Maintain records of contacts and attempted contacts with delinquent account customers as well as records of any payments collected from the customer.
Report on the payment status of outstanding invoices to management.
Other
Carry out internal control procedures associated with specific job responsibilities.
Serve as a backup receptionist as needed.
Work effectively with other departments as needed to accomplish job functions.
Perform other duties as required and directed by management.
Carry out and the Business Philosophy, Code of Conduct, and Mission of Canal Barge Company, Inc.
III. ORGANIZATIONAL RELATIONSHIP: The Accounts Receivable Clerk will report to the Accounting Manager – Assistant.
IV. EXPERIENCE & EDUCATION High school diploma with 1-3 years of Accounts Receivable or other accounting experience.
Data entry (keyboard and 10-key), accuracy and attention to detail skills required.
Proficiency in Microsoft Office (Word, Excel, Outlook, etc.).
Knowledge of Workday preferred, not required.
Experience in marine transportation industry desired, but not required.
V. CORE QUALITIES OF THE JOB Effective multi-tasker who can prioritize work and establish and execute plans to meet deadlines.
Proven professional who is comfortable communicating regularly with internal and external customers verbally, in writing, and using video conferencing collaboration tools.
Strong team player with the desire to collaborate with teammates and others while also being able to work independently.
Creative thinker with an unstoppable desire to solve problems and improve processes.
Highly organized, detail oriented, and disciplined worker with a quality mindset who takes pride in all work products and relationships.
Canal Barge Company, Inc. and its subsidiaries are Equal Opportunity Employers - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
